Posting Number:
S10626P
Working Title:
Marine Business Services Specialist
Department:
VPR-Skidaway Inst Oceanography
About the University of Georgia:
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department:
The University of Georgia's Skidaway Institute of Oceanography (SkIO) is a multidisciplinary research institution located on a 700-acre campus on Skidaway Island. The Institute's primary goals are to further understanding of marine and environmental sciences, conduct leading edge research on marine and coastal systems, and train tomorrow's scientists. Our campus is also a host to Georgia Southern University's Applied Coastal Research Lab, NOAA Gray's Reef National Marine Sanctuary, The University of Georgia's Marine Education Center and Aquarium, and The Nature Conservancy. Skidaway Institute of Oceanography is also home to the R/V Savannah. The R/V Savannah is operated by the Institute and is a member of the University National Oceanographic Laboratory System (UNOLS) fleet.

College/Unit/Department website:
https://www.skio.uga.edu/
Posting Type:
External
Retirement Plan:
TRS
Employment Type:
Employee
Benefits Eligibility:
Benefits Eligible
Full/Part time:
Full Time
Additional Schedule Information:
40 hours/week, work times may vary as needed.
Advertised Salary:
Commensurate with Experience
Posting Date:
06/27/2023
Open until filled:
Yes
Proposed Starting Date:
07/01/2023
Special Instructions to Applicants:
Basic to Mid-Level Accounting experience required (preferably with a Higher Ed Institution).Prior experience working in the marine industry preferred.
Location of Vacancy:
Savannah Area
EEO Policy Statement:
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
Classification Title:
Business Operations Paraprofessional/Professional
FLSA:
Non-Exempt
FTE:
1.00
Minimum Qualifications:

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Position Summary:
Responsible for a wide range of marine business operations support and marine accounting activities supporting the Marine Superintendent and the operation of the Research Vessel (R/V) Savannah. These activities may include business trends analysis, budget reporting, grants and contracts reconciling, invoicing, purchasing, travel expenses, utilizing a purchasing card (P-card), tracking and processing marine operations employee trainings and programs, and detailed record-keeping.
Physical Demands:

• Work is predominantly performed in a general office environment.
• May lift up to 25 pounds.
• Driving as needed to perform job duties.

Is driving a responsibility of this position?:
Yes
Is this a Position of Trust?:
Yes
Does this position have operation, access, or control of financial resources?:
Yes
Does this position require a P-Card? :
Yes
Is having a P-Card an essential function of this position? :
Yes
Does this position have direct interaction or care of children under the age of 18 or direct patient care?:
No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):
No
Credit and P-Card policy:

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Duties/Responsibilities:
Accounting / Grants

• Analyze marine operation business trends, costs, revenues, financial commitments, and obligations to project future revenues and expenses or to provide advice.
• Coordinate and analyze ship operations grants and contracts, from pre-award to post-award invoicing and tracking. Coordinate and analyze marine operations revenue. Create invoices for non-NSF days, draw funds for NSF and other federal grants/awards, and track AR.
• Develop, implement, modify, and document record keeping and accounting systems, making use of the OneSource and OneUSG system at UGA.
• Develop, maintain, and analyze budgets, preparing periodic reports that compare budgeted costs to actual costs. Reconcile sponsored activity as well as departmental sales and services for ship operations.
• Prepare adjusting journal entries and submit to Institute's Business Office for processing.
• Prepare, examine, or analyze accounting records, financial statements, or other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards.

Percentage of time:
50
Duties/Responsibilities:
Procurement / Receiving

• Coordinate ship operations supply and equipment orders ensuring UGA procurement policies and procedures are completed.
• Compare prices, specifications, and delivery dates to determine the best bid among potential suppliers.
• Compare suppliers' bills with bids and purchase orders to verify accuracy.
• Maintain knowledge of all organizational and governmental rules affecting purchasing and travel, and provide information about these rules to organization staff members and to vendors.
• Directly assist ship operations staff in travel processing (authorizations, expenses).
• Perform buying duties as necessary, including direct ordering with P-card.
• Respond to customer and supplier inquiries regarding order status, changes, or cancellations.

Percentage of time:
30
Duties/Responsibilities:
HR / Payroll

• Coordinate all Human Resources (HR) and Payroll operations of the Marine Operations department with the Institute's HR department.
• As needed, collaborate with University HR to update position information in UGAJobs.
• Confer with management, internal partners, and external constituents to develop or implement personnel policies or procedures.
• Support employee submission of personnel documents, including payroll, time sheets, supplements, and extra compensation requests.
• Implement training for all marine operations staff, including support with on-boarding, annual certification validation, training requirements, and exit processing.
• Implement enhancements to current departmental human resources processes, procedures, and programs as they pertain to ship operations.
• Verify accuracy of bi-weekly and monthly time sheets, processing of Sea Pay and Marine Pay, and provide routine reporting on personnel expenditures.

Percentage of time:
20
Contact Details:
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name:
John Bichy
Recruitment Contact Email:
jbichy@uga.edu
Recruitment Contact Phone:
912-598-2456