Program Coordinator, High Ambition Fund, Nature, Climate and People
- Wildlife Conservation Society
- New York City, New York
- Closing date
- Jun 2, 2023
- Conservation science
- Job Level
- Entry level
- Salary Type
- Employment Type
- Full time
Position: Program Coordinator, High Ambition Fund, Nature, Climate and People
Reports to: Grants and Business Manager, Global Operations
Location: Seattle, WA or Bronx, NY
Division: Global Conservation
Position Type: One year fixed-term
Internal liaison: Vice President, Conservation Strategy & Partnerships
Expected travel: N/A
The Wildlife Conservation Society (“WCS”) is a New York not-for-profit corporation founded by statute in 1895 as the New York Zoological Society. WCS saves wildlife and wild places worldwide through research, science, conservation action, education, and inspiring people to value nature. That mission is achieved through our global conservation programs (WCS currently oversees a portfolio of more than 500 conservation projects in 65 countries in Asia, Africa, Latin America, and North America, and the oceans between them) and through the management of the world’s largest system of urban wildlife parks–the Bronx Zoo; the New York Aquarium; and the Central Park, Queens, and Prospect Park Zoos (the City Zoos)
Provide high-level administrative and programmatic support for the Vice President Conservation Strategy & Partnerships, and provide effective administrative support and coordination of the overall team working on the High Ambition Fund for Nature Climate and People (HAF). Principal responsibilities will include organizing and coordinating task management of the HAF team, as well as administrative support including travel arrangements, coordination and scheduling of meetings, meeting minutes and handling administrative tasks in support of the HAF program. Develop effective communication materials for PowerPoint presentation, a HAF newsletter, targeting government GCF focal points and other organizational tasks as requested.
WCS is submitting a proposal to the Green Climate Fund for a large program, the High Ambition Fund for Nature, Climate and People (HAF). WCS seeks a well-organized and committed individual to support the proposal development, revision and, ultimately, if funded, the administration and projects that comprise the HAF. The successful candidate will join a small, globally dispersed team, whose overarching focus is on supporting countries in meeting their commitments to the global target to protect 30% of the Earth’s land, inland waters, and oceans by 2030, known as 30X30. The team is responsible for overseeing project management and implementation, ensuring that projects meet high technical and financial standards, are gender-responsive, and comply fully with the GCF’s environmental and social safeguards are addressing Climate Change (Adaptation and Mitigation). In addition to programmatic support, the Program Coordinator, as part of the Global Operations team, will coordinate with the wider institution’s fundraising, communications, public affairs, legal and HR departments.
Program and Task Management for the High Ambition Fund for Nature, climate and people program:
- Develop and manage a system for transparency and tracking of assigned tasks across the HAF program team to allow for improved communication and coordination on projects, shared work, and deadlines
- Assist with the development and organization of program materials and correspondence, including communication, strategic and reporting documents
- Design and implement a knowledge management system to track and save program information, including proposals, strategies, published science, and policy outputs
- Maintain program files and databases, including grants, contracts, proposals, and financial records, to ensure proper document management.
- Design internal meetings to share updates on current work, new projects and financial opportunities.
- Serve as primary facilitator with other departments within WCS, including but not limited to: Global Resources (fundraising), communications, legal, HR.
General administrative and management support:
- Ensure sufficient calendar management, requiring interaction with both internal and external executives and assistants, ensuring up to date information, preventing meeting conflicts, and allowing sufficient travel time for offsite meetings.
- Arrange meetings as requested by VP Conservation Strategy & Partnerships, and program staff, coordinating availability with meeting participants in multiple time zones, which may include internal staff, external agencies/vendors, and Board of Trustees members and their executive assistants. Arrange meeting rooms, teleconference information, food and beverage service, A/V set up and other logistics as required.
- Sort and screen correspondence and telephone calls.
- Organize, record and distribute meeting minutes.
- Travel Arrangements: Arrange domestic and international travel plans for VP CS&P, including transportation, lodging, registration fees, visas, etc., and any other travel requirements.
- Perform ad hoc administrative projects and other duties as determined by supervisor
- Bachelors degree in any field or above
- 2-4 years of work experience
- Excellent computer skills and proficiency with Microsoft Office including Word, Excel and PowerPoint. Experience with Adobe Illustrator, Zoom and Slack a plus.
- Excellent communications skills, both written and verbal.
- Previous experience and ability to communicate well with a globally-located, culturally-diverse team
- Understanding and familiarity with program coordination and implementation a plus
- Detail-oriented with excellent organizational skills, including responsiveness to multiple, simultaneous projects and demands; ability to set and follow priorities and meet deadlines
- Strong interpersonal skills, an ability to work well with a wide variety of people in a team setting, and, maintain a sense of humor.
- Experience working as part of a dispersed, remote team.
- Integrity, discretion and experience in maintaining confidentiality a must.
- Excellent calendar management skills, including the coordination of complex executive meetings in multiple time zones.
- Outstanding organizational skills and close attention to detail, commitment to follow through and quality control.
- Effective “roll up the sleeves” work ethic.
- Ability to work outside of normal office hours when needed to accommodate meetings in multiple time zones around the world.
- Ability to travel to meetings or conferences, including internationally, if requested
- An understanding of and commitment to conservation of wildlife and wild places and the mission of the Wildlife Conservation Society.
WCS is an equal opportunity employer dedicated to hiring and supporting a diverse workforce. We are committed to cultivating an inclusive work environment and look for future team members who share that same value.
The Wildlife Conservation Society, founded in 1895, has the clear mission to save wildlife and wild places across the globe. Our story began in the early 1900s when we successfully helped the American bison recover on the Western Plains. Today, we protect many of the world’s iconic creatures here and abroad, including gorillas in the Congo, tigers in India, wolverines in the Yellowstone Rockies, and ocean giants in our world’s amazing seascapes.
Since our founding, we have forged the power of our global conservation work and the management of our five parks in New York City to create the world’s most comprehensive conservation organization. We currently manage about 500 conservation projects in more than 60 countries; and educate millions of visitors at our five living institutions in New York City on important issues affecting our planet. Our parks include: the Bronx Zoo, New York Aquarium, Central Park Zoo, Prospect Park Zoo, and Queens Zoo.
With a commitment to protect 50 percent of the world’s biodiversity, we address four of the biggest issues facing wildlife and wild places: climate change; natural resource exploitation; the connection between wildlife health and human health; and the sustainable development of human livelihoods. While taking on these issues, we work across 5.8 million square kilometers (3.6 million square miles), both land and sea, protecting 40 percent of the world’s terrestrial biodiversity and 55 percent of its marine biodiversity.
The WCS parks in New York City welcome 4 million visitors each year, and educate millions of schoolchildren on science and conservation issues.
Our history, dating back to ensuring the survival of the American bison, inspires our work each day. We hope our work in turn inspires millions to take action to protect the natural resources that are so important to all life on our fragile Earth.
Our mission statement
WCS saves wildlife and wild places worldwide through science, conservation action, education, and inspiring people to value nature.
WCS envisions a world where wildlife thrives in healthy lands and seas, valued by societies that embrace and benefit from the diversity and integrity of life on earth.
WCS Trustees & Senior Management
WCS’s staff and Board of Trustees work together as stewards of conservation around the globe and of cultural life in New York.
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