Project Coordinator

Project Coordinator

Salary
$8,376.88 - $9,478.63 Monthly

Location
Oakland, CA

Job Type
Full-time (37.5 hrs)

Department
PLANNING, TRAILS & GIS DEPT

Job Number
23-GB-07

Closing
4/12/2023 5:00 PM Pacific

The Position

ABOUT US:

The East Bay Regional Park District (EBRPD) is a full-service governmental agency stewarding a metropolitan system of public open space parklands and trails in Alameda and Contra Costa counties east of the San Francisco Bay. EBRPD spans across 125,000 acres in 73 regional parks, including over 1,250 miles of trails that are enjoyed by over 25 million visitors and the community per year. The Park District acquires, manages, and preserves natural and cultural resources for everyone to enjoy now and forever to experience nature nearby.

OUR MISSION:

EBRPD preserves a rich heritage of natural and cultural resources and provides open space, parks, trails, safe and healthful recreation and environmental education.  An environmental ethic guides the District in all of its activities.

 
OUR VALUES:
 
• Respect – We honor the land we steward, each other, and the park visitors we serve.
• Resilience – We creatively adapt to change. We address challenges with empathy, perspective, and determination.
• Relationships – Our greatest strength lies in the trust, accountability, and teamwork we cultivate with our colleagues, partners, and the public we serve.
• Responsiveness – We communicate openly, honestly, and reliably.
• Transparency – We hold the public's trust through meaningful stakeholder engagement and access to timely and reliable information on decisions and performance.
 

WHY WORK FOR EBRPD?
 
• Working with a purpose for a better world today and for future generations through the preservation of open space, public access to the outdoors, and a commitment to the conservation of the natural world found east of the San Francisco Bay across 33 cities in Alameda and Contra Costa counties.
• A community of colleagues who are passionate about public service and the East Bay Regional Park District, the communities it serves, and its mission.
• Excellent benefits: Medical, Dental, Vision, Flexible Spending, and pension benefits through California Public Employees Retirement System (CalPERS). Click here (Download PDF reader) for details regarding additional benefits.
• Tuition reimbursement and professional development.
• Free on-site parking.
• Free parking permit for EBRPD parks (for up to 2 privately owned vehicles)
• Employee discounts for certain EBRPD park amenities (reservations, daily fishing permit, public boat launch).

 
THE OPPORTUNITY: 
The Park District is currently recruiting for Project Coordinator located at the Park District’s Administrative Office, 2950 Peralta Oaks Ct., Oakland. The current Project Coordinator vacancy exists in the Planning, Trails, & GIS Department and will be responsible for coordinating the management and monitoring of conservation easements and other mitigation lands by providing financial planning and oversight of long-term management plans.

The hiring pools established from this recruitment will be used to fill the current vacancies and additional vacancies that may occur during the one-year life of the hiring pools.  
 

WHAT YOU’LL BE DOING:
Under general supervision, performs technical duties in coordination of a variety of Park District capital projects; performs project management duties of less complex capital projects and/or assists Project Managers on the most complex Park District projects; and performs related duties as assigned.

 
IDEAL CANDIDATE:
• Has strong project management skills to manage multiple teams 
• Is knowledgeable of regulatory compliance, including CEQA and NEPA
• Works well collaboratively with local jurisdictions and land conservation partners
• Is experienced in contract administration and maintaining relevant project budgets

*If you have any questions regarding the responsibilities for this position or the scope of work, please call 510-544-2626.*

Essential Functions

• Conducts feasibility studies; manages environmental analysis in accordance with CEQA; 
• Obtains necessary permits; assists in the preparation and administration of grants; 
• Applies techniques and strategies to deliver capital projects in a cost effective, timely, and high quality manner; 
• Takes ownership of projects and holds himself/herself and his/her team accountable; 
• Facilitates resolution of issues and develops alternatives; 
• Collaborates with in-house designers and technical staff throughout the design process on matters of project scope, budget, schedule, design plans, specifications and standards, cost estimates and bidding of capital projects; 
• Manages professional consultants in the preparation of studies, plans, designs, specifications, construction documents, schedules, permits, and cost estimates for projects; 
• Prepares and negotiates contracts and amendments; 
• Performs project administration during the construction phase of projects; 
• Reviews and facilitates change orders and inspection reports; 
• Monitors construction to ensure compliance with project specifications; 
• Certifies payment requests; maintains construction records; 
• Coordinates with maintenance personnel on challenges related to recently completed projects and existing park facilities and infrastructure.

OTHER FUNCTIONS & DUTIES:
• Researches, compiles, and analyzes data and written materials; 
• Prepares technical and administrative reports; monitors and reports on the budgets, schedules, and statuses of projects; 
• Prepares requests for proposals for professional consulting services; 
• Schedules and conducts community meetings; 
• Makes presentations to the Park District Board and to Board Committees; 
• Coordinates and communicates with other Park District departments, other public and private agencies, neighbors, and the general public; 
• Performs related duties as assigned.

Minimum Qualifications

Education: A Bachelor’s degree from an accredited college or university with major course work in engineering, architecture, landscape architecture, construction management, planning or related field,  
 

AND

Experience: Two years of professional level experience in above related specialty areas.

Substitutions: A Master’s degree in a related field may be substituted as an equivalent to a maximum of one of the required two years of experience.

License or Certificate: Possession of a valid Class C California Driver’s License is a condition of initial and continued employment in this classification.            

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of: 
• construction inspection and administration;
• regulations and codes related to permitting and construction;
• office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. 

Ability to: 
• review and interpret design plans and construction documents; 
• prepare cost estimates and project schedules; 
• coordinate and/or manage capital projects; prepare specifications and Requests for Proposals; 
• collect and assess information; complete assigned project tasks to meet budget and schedule goals; 
• prioritize multiple, concurrent projects and tasks; 
• operate office equipment including computers and supporting word processing, spreadsheet, and database applications; 
• communicate clearly and concisely, both orally and in writing; 
• establish and maintain effective working relationships with those contacted in the course of work at all levels, including a culturally diverse general public, with a focus on quality service to internal staff and external customers.

CONDITIONS OF EMPLOYMENT:
• All East Bay Park Regional District employees are required to be fully vaccinated against COVID-19 as a condition of employment. 
• Must be able to pass a Level 1 background check which includes:  employment history verification, employee reference check, education or certificate verification, Department of Justice fingerprinting, and criminal history review.
• Possession of a valid Class C California Driver's License is a condition of initial and continued employment. 
• May be required to attend public hearings and other meetings which may be scheduled outside of normal work hours. 

Additional Information

UNION AFFILIATION:
AFSCME: East Bay Regional Parks Employees, Local 2428, American Federation of State, County & Municipal Employees (AFSCME), AFL-CIO, represents this classification. Wages, hours, and other terms of conditions of employment are covered in a Memorandum of Understanding (MOU) between the Park District and Local 2428.  The probationary period for this classification is nine (9) months.

 
SALARY RANGE: The starting pay for this position will be at Step A of the salary range.
 

Application materials for these positions consist of two (2) required parts:
1 A current East Bay Regional Park District application submitted online, and
2 Completed supplemental questions
Apply prior to the closing time of the job announcement and allow at least one (1) hour to submit your application if you are a new user to the system.  If you have previously applied to a position on GovernmentJobs.com, please allow time to update your existing profile. Applications are accepted online only.  Our online application system is provided by NeoGov.  If you encounter problems while applying online, please contact NeoGov Help Desk toll-free at (855) 524-5627.
 
Notification: All applicants will be notified of the status of their application via email, generally within two to three weeks after the closing date. You may also sign into your GovernmentJobs.com account to view your current application status and notifications.
 
Selection Process: The application materials for all applicants meeting the minimum qualifications will be reviewed by a screening panel to select the best qualified for testing or oral examination/interview. The District reserves the right to set up a written test, performance test, and/or other assessment procedures before or after the interview process. Possession of minimum qualifications does not guarantee an interview or invitation to test. Pursuant to the Federal Immigration and Reform Act of 1986, all applicants who are hired will be required to provide proof of identity and appropriate work authorization documents prior to commencement of employment.
 
Special Testing Arrangements: If you require special arrangements due to a verified disability or medical condition, please contact the Human Resources Department at (510) 544-2154 at least five business days before the test.
 
Tentative Date of Onsite Examinations:
April/May 2023

Equal Opportunity Employer:
The East Bay Regional Park District is an Equal Opportunity Employer that values and respects a diverse workforce and community. It is committed to promoting an equitable and inclusive workspace that is welcoming to all. Applicants from all backgrounds and life experiences are encouraged to apply. All qualified applicants will receive consideration for employment.

To Apply: https://apptrkr.com/4031840