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Program Associate

Tysons, Virginia, US
Closing date
Dec 7, 2022

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Academic / Research
Conservation science
Salary Type
Employment Type
Full time
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About Us:
We are International Business & Technical Consultants, Inc. (IBTCI), a global consulting firm working some of the most complex and impactful development problems worldwide. We work on programs that help government agencies, private companies and donors improve the lives of others. At IBTCI you will be part of an inclusive team that provides expert solutions and advice to understand and address critical problems while giving you opportunities to succeed and grow. Job Title: Program Associate Department/Location: Institutional Support Program Implementation (ISPI) Reports To: ISPI Principal Type: Regular Full-Time Classification: non-exempt Overview: IBTCI is currently seeking a Program Associate for our ISPI practice. The Program Associate will support and coordinate financial, recruitment, onboarding, administrative, and logistics for ISPI projects. S/he will also support ISPI growth strategy research and business development efforts. The Program Associate assumes primary responsibility for the following tasks and activities:

Essential Duties/Tasks and Responsibilities: Project Support and CoordinationSupport long- and short-term assignment planning in coordination with and direction from the ISPI Project Manager for the RISSA, LAC, and GHTASC institutional support contracts.Participate in the assignment planning process, which includes refining scopes of work and cost estimates, developing implementation timelines, etc. in coordination with the ISPI Project Manager.Review CVs of qualified and available long- and short-term candidates identified through Talent Acquisition for open contract personnel positions, rank top candidates, and participate in interviews of potential contract staff and consultants.Coordinate preparation of employment and consulting agreements and modifications.Support onboarding and orientation of long- and short-term contract personnel.Liaise with other IBTCI departments, such as talent acquisition, to respond to contract personnel and assignment requests.Update all the ISPI project trackers to ensure timely and high quality support and tracking of all tasks and contract personnel.Maintain regular communication with contract personnel to ensure that IBTCI staff and consultants receive the support needed to excel in their work.Secure USAID approval through prime contractor on IBTCI employee and consultant travel.Track expenditures and carefully monitor overall award level budgets in coordination with the ISPI Project Manager.In collaboration with the Project Manager and Accounting Department, support internal project financial reporting and systems.Support the ISPI Principal and Project Manager in the following:Review monthly costs (invoices, etc.).Assist in the development of cost projections.Prepare STTA assignment budgets and track assignment burn rate.Monitor and track STTA assignment progress.Support timely and orderly assignment-related closeout.Ensure completion of consultant performance survey forms. Business DevelopmentSearch consultant databases to shortlist consultants and staff; maintain recruitment pipelines for anticipated IBTCI positions.Conduct research to contribute to capture plans on opportunities in the ISPI pipeline; update the pipeline on a regular basis with guidance from the ISPI Principal. Research potential teaming partners.

Minimum Requirements:At least one year of relevant work experience supporting USAID contracts, business development, or other relevant international development experience.Flexibility and close attention to detail required.Mastery of word processing, spreadsheets, database use, and presentation software (Microsoft Office) required.Experience using the internet for research required.Oral and written fluency in English required.Education: Bachelor's degree in international affairs, business administration, or related field required. Preferred Knowledge, Skills and Abilities:Project support or coordination experience, ideally of USAID contracts.Outstanding oral and written communication skills.Well-organized, attention to detail, and able to handle multiple tasks simultaneously.Demonstrated ability to problem-solve complex issues using strong analytical skills and proactively anticipate work requirements.Works well with minimal supervision.Oral and written fluency in a foreign language preferred. Working Environment: Work is typically performed in an office environment. Currently the company is allowing for remote work due to COVID 19 in the District of Columbia, Maryland and Virginia (DMV) area. This can be updated by the company. COVID Vaccine status: As a condition of employment, IBTCI requires all new employees to be fully vaccinated against COVID-19. Candidates should be prepared to submit proof of COVID-19 vaccination upon hire or request for an accommodation with HR that is consistent with our COVID-19 safety protocols and policies. Physical Requirements: This is largely a sedentary position that requires the ability to speak, hear, see, and lift small objects up to 20 lbs. Supervisory Responsibility: This position does not have supervisory responsibilities. Travel: International travel may be required and may include travel to fragile and/or conflict-prone zones. Work Authorization: Candidate must be authorized to work in United States. About the Organization: IBTCI has been in business since 1987. We specialize in Monitoring, Evaluation, Research & Learning (MERL), Institutional Support (IS), Financial & Risk Management (FRM), Supply Chain Management & Procurement (SCMP); Social & Behavior Change (SBC) and Capacity Building. We provide these services across many sectors including, but not limited to, agriculture, resilience & food security, conflict & crisis, democracy & governance, economic growth & trade, education, energy & Infrastructure, environment & climate change, global health & WASH and humanitarian and disaster assistance. At IBTCI, our colleagues are encouraged to collaborate and be part of the solution while getting the tools and guidance needed to grow and support our clients' missions. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. IBTCI is committed to a policy of equal employment opportunity for all persons without regard to race, color, religion, sex, gender identification, age, marital status, disability, sexual orientation, national origin, disabled veteran or Vietnam-era veteran, or any other classification protected by applicable anti-discrimination laws. We prohibit and do not tolerate any form of discrimination or harassment. VEVRAA Federal Contractor. If you are an applicant with a disability that requires a reasonable accommodation to complete any part of the application process or are limited in the ability, or unable to use the online application system and need an alternative method for applying, you may contact the Talent Acquisition team at (Do not send your resume to this account, for consideration please apply in our career page).
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