Head of Programmes and Business Development Coordinator (based in Kampala, Uganda)

Job Title: Head of Programmes and Business Development Coordinator
Organisation: Self Help Africa Uganda
Location: Kampala, Uganda
Contract type: Fixed Term
Hours: 40
Reports to: Country Director

About Self Help Africa & United Purpose

In late 2021 Self Help Africa (SHA) and United Purpose (UP) merged. The two organisations - one headquartered in Ireland and the other in Wales - implement projects to end extreme hunger and poverty.

This merger doubled our size and reach - and means that in 2022 we are implementing poverty eradication projects in 17 countries, mainly in sub-Saharan Africa. Collectively, we are also part of a group that includes social enterprise subsidiaries Partner Africa, TruTrade and Cumo Microfinance.

In 2022 our work will reach more than six million people and invest upwards of €45m in more than 100 development programmes designed to improve food systems, facilitate access to markets and financial services, combat climate change, gender inequality, and improve access to clean water, sanitation and hygiene.

This is an exciting time to join us as we unite two like-minded and entrepreneurial organisations seeking to tackle the global challenges in progressive and innovative ways.

Job purpose

The Head of Programmes and Business Development Coordinator provides overall leadership and management for all SHA- Uganda programs including leading the planning, design, development, implementation, monitoring and evaluation of the country programs and ensuring that the quality of projects, implementation, donor reporting, and field level management is of the highest standards.

The Head of Programmes and Business Development Coordinator supports the Country Director in pursuit of business development activities in relation to resource mobilization, partnership development and management. He/She enforces quality assurance with all projects being implemented by SHA in Uganda. The Head of Programmes and Business Development Coordinator provides line management support to all Project Managers and Program Coordinators including overall management of their performance and of all the Program staff in Uganda.

The Head of Programmes and Business Development Coordinator supports the translating of SHA's Global Vision and strategy into project implementation and ensuring project design and implementation are geared towards achieving scale and impact, attracting funding to diversify funding resources and that the project implementation processes respond to SHA's need to strengthen global operating systems.

With the support of the Country Director, the Head of Programmes and Business Development Coordinator shall steer the process for developing and growing SHA's country portfolio to reflect a fair balance in the project portfolios that will include but are not limited to Value chain and market systems development, Climate Change, Food security, Youth and Women empowerment.

Responsibilities and Activities

R1: Program Management (25%)

• Assume overall responsibility for the management of all SHA Uganda programs and provide line management support to all Program Managers and Project Coordinators.
• Support Project Managers and Program Coordinators (PC's) in the management of the field resources and project budgets and ensure these are used in compliance with approved guidelines.
• Implement annual performance management process for all Project Managers and Program Coordinators and support them to ensure this cascades to all Program staff.

R2: Program Planning and Budgeting (15%)

• Support all project teams to develop annual budgets and workplans consistent with project documents and donor contracts.
• Support teams in undertaking the necessary reviewing and updating of the workplans and budgets to respond to emerging field implementation challenges and project review processes.
• Support the review of the SHA Uganda Country Signature program Framework.

R3: Budget Management and Monitoring (10%)

• a. In coordination with the finance department, undertake quarterly budget monitoring and variance analysis with all Project Managers and support the projects in reviewing and tracking spending to adhere to annual budgets.
• b. Support Project Managers and the Country Program to plan and undertake corrective management actions arising out of budget monitoring reports.
• c. Approve program related requests for imprest and reconciliations in line with work plans and financial management procedures.

R4: Program Reporting (10%)

• a. Review regular quarterly, semi- and annual reports from the Program Managers and Project Coordinators and support them to comply with requirements of quality reporting and timeliness.
• b. Review donor reports from the Program Managers and Project Coordinators to ensure they comply with requirements in terms of quality and timelines and ensure these are of the highest standards.
• c. Compile quarterly Country Program Reports to provide oversight of the Country Program implementation. d. Compile the SHA Annual Board report

R5: Business Development (35%)

• Lead on the development, implementation, and update of the SHA resource mobilization and donor engagement strategy, building on the existing donor mapping and ongoing engagements
• Set and monitor annual priorities and quarterly objectives and key objectives of SHA for resource mobilization and donor engagement, and the supporting action plan for achieving the targets
• Advise on best practices and channels for resource mobilization for the digital development space, including but not limited to traditional donors, International Financial Institutions (IFIs), Multilateral Development Banks (MDBs), multi-partner funds, foundations, private sector, as well as other innovative financing mechanisms, etc.
• Identify and establish mechanisms to engage with priority partners that could be relevant for SHA's offer, including public and private sector partners at country level
• Lead on the design and implementation of effective advocacy strategies and methods for strategic targeting of existing and prospect donor partners, in collaboration with the Country Director and the Comms teams
• Participate and engage in targeted networking to establish connections, leading to the development, mobilization, prioritization and management of partnerships with the purpose of mobilizing resources
• Follow Official Development Assistance (ODA) trends and processes, and cultivate contacts to promote digital development as an emerging area to commit and disburse flows
• Ensure updated donor intelligence, including updating the existing donor mapping with their latest priorities and strategies, regular analysis of donor's contributions, as well as proactive outreach for insights
• Lead in program design and proposal development at country level in collaboration with the Country Director and HQ business development team

R6: Documentation and lessons learning (5%)

• a.Support country projects in developing and documenting lessons learnt and experiences for dissemination and sharing to inform future project development.
• b. Perform any other duty as may be assigned by the Country Director.

R7: Any other duties as assigned by the Supervisor

• a. In liaison with the CD, represent SHA at national, regional and international levels; to donors, local and national government authorities, other NGOs, and any other parties as required;
• b. Support the CD's strategic co-operation initiatives with government and national/international NGOs and CBOs active in the programme areas;
• c. Provide cover for other posts when needed and carry out any other responsibilities as requested by the CD

Qualifications/Other Requirements:

• Bachelor's Degree in Rural Development, Project Planning and Management, Agriculture, Agribusiness and other relevant qualification
• Fifteen (15) years of relevant experience in Program management, business development and community development work.

Preferred Requirements:

• Master's Degree in relevant professional discipline such as Agribusiness, Economics, Development Studies.
• Four (10) years of supervisory/managerial experience.
• Thorough understanding of programming processes, systems and principles, and the ability to provide leadership and support to staff working at community level.
• Solid skill, knowledge and foundation in proposal development and of the project management cycle.
• Sound understanding of market systems development in the agriculture sector, partnership management, youth and women themes.
• Knowledge of development issues, trends, challenges and opportunities and implications to community development.
• Demonstrated knowledge of strategic planning processes.
• Good understanding of annual work planning and budgeting and budget monitoring.
• A good understanding of monitoring and evaluation processes.
• Solid project management and reporting skills.
• Sound project and proposal development skills.
• A good understanding and sensitivity to issues associated with poverty, hunger and environment, and knowledge of the context in which non-profit organizations operate.
• Solid knowledge and experience in extension methodologies.
• Knowledge and experience in training and participatory training methodologies.
• Team leadership skills, with good abilities of addressing conflicts amongst diverse teams and constituents.
• Excellent organizational skills.
• Proficient knowledge of word processing, spreadsheets, presentation tools, electronic mail (Microsoft Office preferred) and Internet.
• Demonstrated proficiency in English and Swahili, both oral and written.

Essential Job Functions and Physical Demands:

• Preparing and presenting project reports and presentations in a well-designed and attractive format with superior attention to detail.
• Demonstrated creativity, ability to think systematically, willingness and ability to incorporate innovative solutions.
• Excellent interpersonal and communication skills with the ability to work cooperatively, tactfully and diplomatically with culturally diverse groups of people.
• Willingness and ability to assign and review the work of line managed staff and to use participatory management skills with junior and senior staff.
• Proven team leadership and supervisory skills with the ability to train and work cooperatively with a diverse staff.
• Regularly conduct stakeholder analysis to strengthen partnerships and leveraging of resources.
• Constant face-to-face, telephone and electronic communication with colleagues and the public to scale up country program visibility and publicity.
• May require constant sitting, working at a computer and focusing for extended periods of time and performing office work in the field and/or in remote conditions.
• Working with sensitive information and maintaining confidentiality.
• Ability to manage and execute multiple tasks with little supervision while meeting sometimes inflexible deadlines.

This Job Description only serves as a guide for the position available and SHA reserves the right to make necessary changes.

Please note incomplete applications will not be considered for shortlisting.

Please note that Self Help Africa Uganda advocates for equal opportunity and does not require applicants to pay any fee at whatever stage of the recruitment and selection process.Canvassing will lead to automatic disqualification.

Self Help Africa is committed to the highest possible standards of openness, transparency, and accountability in all its affairs and is completely against fraud, bribery, and corruption. All employees are bound by code of conduct, child protection and conflict of interest policies.

Any candidate offered a job with Self Help Africa will be expected to sign Self Help Africa's Safeguarding Policies and Code of Conduct as an appendix to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.

Police vetting is required.

All applicants are encouraged to read through the following safeguarding policies as you make your applications:

Women applicants are highly encouraged; Self Help Africa is an Equal Opportunities Employer