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Grants & Contracts Manager-Microbiology

Mount Sinai Medical Center
New York City, New York, US
Closing date
Oct 6, 2022

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Academic / Research
Conservation science
Salary Type
Employment Type
Fellowship, Contract
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Strength Through Diversity

Ground breaking science. Advancing medicine. Healing made personal.

The Department of Microbiology at the Icahn School of Medicine at Mount Sinai has an immediate opening for a Grants and Contracts Manager position in the Department of Microbiology.

We are seeking a skilled Grants and Contracts Manager to work in a fast-paced research department. The Grants and Contracts Manager will be responsible for grant submissions for several faculty members within the Department.

The candidate is responsible for oversight of all components of the grants cycle, including pre-award budget development, post-award monitoring, program sub-contract management, and grant closeout procedures. The Grants and Contracts Manager provides technical assistance and guidance in the preparation, submission, processing, and management of research grants, contract proposals, awards, and all research agreements. The candidate ensures that the administration of sponsored programs related to research complies with federal, state, and private agency rules and regulations, as well as those of the Mount Sinai Health System.

The ideal candidate will have:
  • A Bachelor's or Master's degree(s)
  • Experience working in pre- and/or post-award grants management

Candidates are expected to demonstrate a strong work ethic, a high degree of motivation, and be able to work independently.

About the Department of Microbiology:

The Department of Microbiology at the Icahn School of Medicine at Mount Sinai is focused on studying such viruses as coronaviruses, hepatitis C, dengue, Ebola, Marburg, Crimean-Congo hemorrhagic fever, cytomegalovirus, and several negative-strand RNA viruses including influenza viruses. We direct our studies at understanding how the innate immune system of the infected host is counteracted by components of these viruses and how the interferon signaling system works on a molecular level. Department researchers are developing new vaccines against these viruses and in identifying small molecular weight compounds for use as antivirals.

For more information about the Department of Microbiology, please visit

Roles & Responsibilities:
  • Provides assistance and guidance in the preparation of budgets, GCO/IRB paperwork, application forms, no costs extensions and subcontracts.
  • Maintains a library of bio-sketches, other support, and training records for grant proposals.
  • Reviews grants and contracts proposals and expenditures prior to submissions for accuracy, completeness, and compliance with all applicable policies, procedures, and regulations.
  • Acts as a liaison with departmental administrators, faculty and extramural funding agencies (federal, state, local and non-profit organizations) to endorse any edits to the proposals prior to institutional endorsement.
  • Ensures that grants and contracts applications are submitted and routed to the appropriate committee (Institutional Animal Care and Use Committee, Institutional Review Board, Bio-Safety Officer and Financial Conflict of Interest in Research Committee).
  • Analyzes monthly grant activity, monitors grant spending reports and expenditures posted to assigned grant projects and serves as a liaison to GCO office, sponsored projects and other collaborating departments to ensure that grants are properly managed.
  • Provides information to Sponsored Programs Accounting for fund activation.
  • Reviews and provides supplemental and amended information to extramural sponsors on grant applications.
  • Maintains computer documentation and appropriate files for proposal submissions, awards, and research expenditures.
  • Acts as a liaison with the Institutional Bio-Safety Officer, Biomedical Research Alliance of New York and Committee on Special Awards and Fellowships.
  • May create and distribute funding opportunities packets, calendars and special alerts.
  • Performs other related duties.

  • Bachelor's degree required (Master's preferred, ideally MPA-MPH)
  • Microsoft Word and Excel- Intermediate, Info-Ed, NIH website
  • Internet applications- Advanced
  • 4-5 years administrative experience
  • 5+ years of progressive experience in grants & contracts management
  • Excellent written, oral and interpersonal communication skills
  • Strong problem solving and analytical skills
  • Knowledge of grants, contracts, and applications and familiarity with electronic research administration requirements from a variety of sponsoring agencies such as federal, state, local, etc.
  • Must have a flexible work schedule (especially around time of grant deadlines) and must be very self-motivated.

Strength Through Diversity

The Mount Sinai Health System believes that diversity, equity and inclusion are drivers for excellence. We share a common devotion to delivering exceptional patient care. Yet we're as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai's unrivaled record of achievement, education, and advancement as we revolutionize medicine together and participate actively as a leader within the Mount Sinai Health System by:
  • Serving as the primary resource management representative of the Mount Sinai leadership teams, committees, etc., and acting as the primary executive leader interface between Mount Sinai and key executives from the health systems' vendors and partners.
  • Engaging with relevant thought leaders and policy-makers at the federal and state levels, and representing the Health System as assigned.
  • Using a lens of equity in establishing and promoting policies and procedures and providing opportunities for all to thrive.
  • Confronting racist, sexist or other inappropriate behavior and challenges exclusionary organizational practices and serving as a role model to promote anti-racist behaviors.
  • Inspiring and fostering an environment of anti-racist behaviors among and between departments and co-workers.

We work hard to acquire and retain the best people, and to create a welcoming, nurturing work environment where you can develop professionally. We share the belief that all employees, regardless of job title or expertise, can make an impact on quality patient care.

Explore more about this opportunity and how you can help us write a new chapter in our story!

Who We Are

Over 42,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.

Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospital campuses, including Mount Sinai Beth Israel, Mount Sinai Beth Israel Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai Morningside (formerly Mount Sinai St. Luke's), and New York Eye and Ear Infirmary of Mount Sinai.

The Mount Sinai Health System is an equal opportunity employer. We comply with applicable Federal civil rights laws and does not discriminate, exclude, or treat people differently on the basis of race, color, national origin, age, religion, disability, sex, sexual orientation, gender identity, or gender expression.

EOE Minorities/Women/Disabled/Veterans
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