Under direction, the purpose of the position is to perform school-based duties associated with program coordination and adult education student engagement activities. The primary function of this position is to establish and improve the effective communication between prospective students and Orange Technical College, improve adult student outreach, and coordinate training opportunities for adult and career education programming designed to positively impact student academic performance, including enrollment, retention, and completion of programs. Position provides support in the specified functional program areas by monitoring student behavior, generating and maintaining records and reports, and providing assistance. Incumbents work with students both individually and in groups, as directed by the supervisor. This position requires flexibility to work a schedule to accommodate meetings, training, and events, which may include evenings and weekends. Daily hours will be aligned accordingly as determined by supervisor. In-county travel using a personal vehicle may be required. Essential functions as outlined herein are performed according to the program assignment. Performs related work as directed.
EXAMPLES OF ESSENTIAL FUNCTIONS
Respond to internal and external customers in a timely, accurate, courteous and empathetic manner representing OCPS in a positive light.
Serves as a liaison between the school and its students and families as it relates to 2-Generation and Integrated Education and Training (IET) engagement and as a cultural broker to help students from various cultural backgrounds navigate the educational system.
Assists in scheduling, organizing, and conducting workshops; provides information focused on education of Orange Technical College's adult and career education program offerings, to include postsecondary initiatives. Assists in creating engagement opportunities for all students and prospective students. Hosts virtual and live student presentations.
Investigates and answers questions pertaining to student engagement, including enrollment, retention, and completion of IET, adult education, and relevant CTE programs. Provides assistance to students and potential students according to their needs by guiding them through the process of choosing and/or enrolling in a technical or adult education class.
Monitors activities and academic progress of students in order to help keep them on the path of completion; gathers and documents detailed data pertaining to student engagement activities. Focuses and provides outreach to students who show early warning signs of not completing Technical College programs. Works in partnership with counselors to empower students to support their academic achievement. Flags areas of concern for management.
Provides a wide variety of routine to moderately complex administrative support duties for an assigned CTE program, i.e. maintaining students files, supplies and materials, entering and updating student records in student management system, printing and distributing reports, filing documentation, and answering telephone inquiries.
Works with school administration and counselors to perform recruitment activities as applicable for an assigned program, i.e., potential employers, parental involvement, community agencies, community resources, student participation, and family eligibility. Participates in community activities to recruit and market an assigned CTE program (i.e., Integrated Education and Training and Two-Family activities).
Conducts informational sessions, makes classroom visits, and contacts students in the CTE marketing leads database.
Collaborates with school-based and community partners to identify both CTE and community-based resources, which support students and families to include those experiencing challenges/crises. Communicates identified resources to students using multiple means of communication (e.g., phone calls, mail, newsletters, Connect ED, and meetings). Maintains current list of organizations that provide critical resources to parents/families.
Establishes and maintains effective communications and working relationships with various entities applicable to assigned program, i.e., district administrators, school staff, students, parents, community agencies, community employers. Attends and communicates with parent/school leadership councils, establishing communication with prospective students through a variety of media. Provides tours/guest speakers in addition to student engagement content for CTE Department Newsletter.
Works in conjunction with district personnel and school-based leadership to be familiar with current state laws, state board rules, and school board rules and policies as they relate to Adult General Education (AGE).
Maintains all required documentation, daily activity logs, spreadsheets, and communication with students; submits associated reports as requested.
Assists in creating a school-level Student and Family Engagement Plan and supports the AGE,IET, and 2-Generation, Student and Family Engagement Plans.
Seeks and receives guidance from the CTE and Adult Education Team to improve professional knowledge and skills which support 2-Generation and IET engagement. Participates in Student and Family Engagement mandatory professional development to improve job-related practices.
Types and prepares correspondence, memos, reports and other documents.
Operates a variety of machinery, equipment, and tools associated with department activities, which may include a laminator, copy machine, or fax.
Responsible for keeping up to date on current technology, as job appropriate, and/or being used by OCPS. With the support of the district, attends training to ensure skill level in various technologies is at the level required to perform in current position.
Responsible for timely and accurate information they maintain as part of their responsibilities.
While the following tasks are necessary for the work of the unit, they are not essential part of the purpose of this position and may also be performed by other unit members.
Performs related duties as directed.
MINIMUM TRAINING AND EXPERIENCE
Associate's degree or higher; or at least sixty (60) semester hours from an accredited institution of higher education (official transcripts required to validate education); supplemented by a minimum of three (3) years of progressively knowledgeable and responsible experience applicable to the assigned CTE program, or related CTE program completer, or two years post-secondary training in the specified job related area with one year job related experience. Demonstrate administrative support skills, and the ability to effectively communicate CTE program goals and objectives. Must have basic proficiency in Microsoft Office: Word, Excel, and Outlook.
Based on area of assignment the following maybe required:
Ability to speak Spanish is preferred.
Must be able to obtain and maintain a valid Florida driver's license and have own transportation.
Working hours may not be exclusive to Monday-Friday 8:00 am to 5:00 pm.
All applicants for this position must be highly qualified prior to the start of their employment with Orange County Public Schools. The district will no longer permit non-certified Program Assistant, CTE, Certified, job applicants to obtain highly-qualified status by attending the Educational Paraprofessional Academy. Passing a third-party provided paraprofessional certification exam (e.g., ParaPro Assessment) can substitute for the educational requirement. For information about the ParaPro Assessment visit www.ets.org/parapro.
Data Utilization: Requires the ability to evaluate, audit, deduce, and/or assess data and/or information using established criteria. Includes exercise of discretion in determining actual or probable consequences, and in referencing such evaluation to identify and select alternatives.
Human Interaction: Requires the ability to apply principles of leadership, persuasion and/or influence.
Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of modern office and computer equipment and related peripherals.
Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and advisory data and information.
Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; may require ability to calculate decimals and percentages depending on functional program of assignment.
Functional Reasoning: Requires the ability to apply principles of influence such as motivation, incentive, and leadership. Requires the ability to exercise independent judgment, applies facts and principles for developing approaches and techniques to problem resolution.
Situational Reasoning: Requires the ability to exercise the judgment, decisiveness and creativity required in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable.
Physical Ability: Tasks involve the ability to exert very moderate physical effort in light work, typically involving some combination of stooping, kneeling, crouching and crawling, and which may involve some lifting, carrying, pushing and /or pulling of objects and materials of moderate weight (12-20 pounds).
Sensory Requirements: Most tasks require visual perception and discrimination. Some tasks require oral communications ability. Some tasks require the ability to perceive and discriminate sounds.
Environmental Factors: Depending on program of assignment, tasks may present potential for exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, temperature extremes, animals/wildlife, or violence.
The Orange County School District will provide reasonable accommodations to qualified individuals with disabilities to allow them the essential functions of the job when such individuals request an accommodation.
This position will support the marketing, recruitment, and enrollment management functions for CTE.
Posting Title: PROGRAM ASST,CTE,C
Requisition ID: 2022-100025
Name: MARKETING, RECRUITMENT & ENROLLMENT MGMT
Street: 445 W AMELIA ST
Post End Date: 8/17/2022 11:59 PM
Work Hours and Days: 12 month, 8 hours per day
External Company URL: www.ocps.k12.fl.us