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Research Program Manager

Stanford University
Stanford, California, US
Closing date
May 31, 2022

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Academic / Research
Conservation science
Project Management
Salary Type
Employment Type
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The Center for Digital Health (CDH) is seeking a Research Program Manager (Administrative Services Administrator 1) to implement the vision, strategy, and goals of the CDH by directing and managing the CDH research portfolio. At the CDH, our mission is to be the academic leader in premier digital health science, thought leadership (with industry and stakeholders), and in training the next generation of digital health leaders. As Silicon Valley's collaborative digital health hub, we are focused on three core principles:
  • Leadership: leading our partners through the digital health life cycle - strategy, ideation, product iteration, validation, and implementation at scale.
  • Research: conducting novel research as part of a robust infrastructure with interdisciplinary collaborators, ranging from pilot projects to real-world evidence generation to large scale, multi-center trials.
  • Education: Educating and training the next generation of health technology leaders by sharing knowledge and insights from our community and creating a forum for collaboration

This is an exciting opportunity at the intersection of health and technology at a world-class research institution in the heart of Silicon Valley. The Research Program Manager will get hands-on experiences working with cutting-edge solutions, collaborating with pharma, med device, and technology companies, and will learn from the leading experts in the field of digital health. The network of leaders and experts connected to the Stanford CDH provides an exclusive look at the technologies and groups that are shaping the future of healthcare.

Working directly under the guidance of the Executive Director, an Executive Leadership Team (ELT) of faculty, and School and Department of Medicine leadership, the Research Program Manager will assist with the development, implementation, and management of CDH's clinical research programs. This includes the day-to-day management of several American Heart Association (AHA) grants and multiple industry-funded clinical trials totaling several million dollars. The Research Program Manager will work closely with principal investigators, co-investigators, research coordinators, and study teams in the Department of Cardiovascular Medicine, the Department of Medicine, Nephrology, and other departments. These AHA research programs extend through 2024 and the industry-funded clinical trials will last for 4-6 years. The Research Program Manager will also operationalize and manage all new research opportunities. They will be responsible for catalyzing progress and will be the critical driver of success in these research projects.

Primary responsibilities include developing, implementing, and managing project plans in coordination with internal and outside stakeholders; driving progress on a daily and weekly basis by scheduling and running progress meetings and checking in with and reporting to all relevant stakeholders; development of study and trial strategies and frameworks; management of ongoing clinical research activities; coordination and communication with study teams, clinical research coordinators (CRCs), investigators, and research administration teams across Stanford; communication and coordination between outside third party companies, sponsors, professional societies, and other external stakeholders; drafting research project proposals in collaboration with sponsors and other investigators; development and management of budgets; intake and review of contracts and agreements in collaboration with Stanford contracting offices; day-to-day project management and tracking of research activities; and general support for the executive director.

Duties include:
  • Manage and lead interdisciplinary project teams for all projects in the clinical research portfolio; this includes oversight, management, and follow up of the daily and weekly tasks, project timeline and plan management, and facilitating communication between all parties involved in the project. Project teams are composed of superiors, collaborators, consultants, trainees, and direct reports.
  • Serve as primary contact for project teams, sponsors, and other external stakeholders.
  • Oversee and perform duties associated with scheduling, organizing, and conducting meetings with all individuals and teams involved in clinical research activities to drive progress and complete deliverables
  • Make recommendations and decisions on strategy that impact the operations of the programs, assist in resource allocation, provide operational support to project teams to achieve the goals of the program.
  • Act on behalf of the Executive Director, department, or chair to establish priorities, improve workflows, and resolve problems that are administrative in nature.
  • Work with Stanford research administration teams to resolve problems and complete tasks required to conduct research.
  • Represent the program or center as the key contact and subject matter expert for digital health clinical research within the department or school. May also represent the program or function to external/internal stakeholders and constituencies.
  • Compose and draft documents and correspondence for presentations, research grants, publications, conferences, seminars, and reports; support the development of manuscripts and publications as outputs from clinical research activities.
  • Collect and analyze data, create reports, review, and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or initiative.
  • Organize and/or participate in outreach activities for research participation; this includes recruitment of investigators, coordinators, project managers, vendors, and other stakeholders.
  • Participate in the development of budgets, monitor, and approve expenditures for clinical research activities. Provide recommendations that determine the budget and expenditures for research activities.
  • Work with procurement office, industrial contracts office, research management group and others on intake, review, and execution of contracts related to clinical research; this may include sponsored research agreements, confidentiality agreements, master agreements, work orders, statements of work, and other agreements and contracts.
  • Supervise fellows, interns, and other trainees under the direction of the Executive Director

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

  • Clinical Research Experience. Project Management Professional Certification.

  • Bachelor's degree and three years of relevant experience, or combination of education and relevant experience.

  • Demonstrated ability to prioritize own work and multitask.
  • Demonstrated excellent organizational skills.
  • Demonstrated ability to take initiative and ownership of projects.
  • Ability to communicate effectively both orally and in writing.
  • Ability to routinely and independently exercise sound judgment in making decisions.
  • Demonstrated experience working independently and as part of a team.
  • Relevant subject matter knowledge.
  • Ability to direct the work of others, for jobs requiring supervision.

  • Constantly perform desk-based computer tasks.
  • Frequently stand/walk, sitting, grasp lightly/fine manipulation.
  • Occasionally use a telephone.
  • Rarely lift/carry/push/pull objects that weigh 11-20 pounds.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, .

Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
  • Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
  • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
  • A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
  • Discovery and fun. Stroll through historic sculptures, trails, and museums.
  • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

We're always looking for people who can bring new perspectives and life experiences to our team. Found the perfect role and ready to apply? Learn more on what to expect next.
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