This job has expired

Operations Coordinator

Employer
KIPP Nashville Public Schools
Location
Nashville, Tennessee, US
Salary
Competitive
Closing date
Jan 15, 2022

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Sector
Academic / Research
Field
Conservation science
Discipline
Administration/Operations, Finance
Salary Type
Salary
Employment Type
Full time
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Job Description

POSITION OVERVIEW:

The Operations Coordinator partners directly with staff, students, and families of KIPP Nashville and is responsible for maintaining operational excellence at the school. The Operations Coordinator is a key member of the schools Operations Team. The Operations Coordinator manages 1 Office Manager and reports to the Director of Operations at their school site.

RESPONSIBILITIES OF THE OPERATIONS COORDINATOR INCLUDE, BUT ARE NOT LIMITED TO:

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School-Wide Operational Systems, Events, & Communication

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Lead family engagement initiatives including Parent Involvement Committee, family events, and family newsletters

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Coordinate with operation team members, staff, and grade level chairs on the planning and logistics of grade-level and school-wide field trips

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Coordinate and support at school-wide events, including some events outside of school hours.

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Coordinate student uniform system, inventory, and purchasing

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Coordinate student and staff supply inventory, purchasing, and distribution

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Create a warm, welcoming environment for all students, family, staff, and visitors.

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Attendance Strategy and Management

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Ensure attendance systems and procedures are effective and efficient

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Ensure compliance with all attendance policies and procedures

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Create and execute attendance plan to ensure student attendance goals are met

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Plan and execute attendance team meetings and attendance review board meetings

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Student Information & Data Management

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Manage the accurate and timely delivery of quarterly report cards, weekly progress reports, and attendance letters.

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Maintain the accuracy of our multiple student information systems (SIS) in a variety of areas such as enrollment, scheduling, grades, and transcripts.

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Manage a variety of attendance initiatives including school-wide incentives, attendance plans, truancy, and parent meetings.

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Technology and Assessment

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Inventory, manage, and maintain all student, staff, and classroom technology to ensure students and staff have what they need

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Help plan and coordinate all aspects of student testing including but not limited to Interim Assessments, MAP, and State Testing

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Student Recruitment and Enrollment

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Work alongside the Director of Operations on student recruitment

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Manage application process and ensure smoothly enrollment for all new families

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Collaborate with the Director of Operations, enrollment team, faculty, and staff in planning school-based open houses, enrollment information meetings, and other school-based recruitment events.

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Partner with feeder schools to ensure smooth transition of newly enrolled families

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Finance and Procurement

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Receive purchase order requests and seek appropriate approval

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Purchase supplies as approved & document purchase

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Collect and track student fees, uniform purchases, and all other monies weekly

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Code invoices and purchases

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School Operations Support

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Ensure the school building is well maintained, through building walkthroughs and handling of maintenance requests

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Provide front office coverage as needed

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Manage Office Manager to ensure effective and efficient office systems, routines, and databases.

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Make and track all school purchases accurately and in a timely manner

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Ensure proper coding and payment of all invoices and credit card purchases

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Commitment to Growth and School

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Participate in staff professional development in July as well as ongoing staff meetings and development opportunities.

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Partner across school teams in grade-level and school-wide activities, knowing that it takes a village to help a child succeed.

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Work with a sense of fulfillment in an environment that proves whats possible for kids.
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