Operations Coordinator
- Employer
- KIPP Nashville Public Schools
- Location
- Nashville, Tennessee, US
- Salary
- Competitive
- Closing date
- Jan 15, 2022
View more
- Sector
- Academic / Research
- Field
- Conservation science
- Discipline
- Administration/Operations, Finance
- Salary Type
- Salary
- Employment Type
- Full time
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Job Description
POSITION OVERVIEW:
The Operations Coordinator partners directly with staff, students, and families of KIPP Nashville and is responsible for maintaining operational excellence at the school. The Operations Coordinator is a key member of the schools Operations Team. The Operations Coordinator manages 1 Office Manager and reports to the Director of Operations at their school site.
RESPONSIBILITIES OF THE OPERATIONS COORDINATOR INCLUDE, BUT ARE NOT LIMITED TO:
*
School-Wide Operational Systems, Events, & Communication
*
Lead family engagement initiatives including Parent Involvement Committee, family events, and family newsletters
*
Coordinate with operation team members, staff, and grade level chairs on the planning and logistics of grade-level and school-wide field trips
*
Coordinate and support at school-wide events, including some events outside of school hours.
*
Coordinate student uniform system, inventory, and purchasing
*
Coordinate student and staff supply inventory, purchasing, and distribution
*
Create a warm, welcoming environment for all students, family, staff, and visitors.
*
Attendance Strategy and Management
*
Ensure attendance systems and procedures are effective and efficient
*
Ensure compliance with all attendance policies and procedures
*
Create and execute attendance plan to ensure student attendance goals are met
*
Plan and execute attendance team meetings and attendance review board meetings
*
Student Information & Data Management
*
Manage the accurate and timely delivery of quarterly report cards, weekly progress reports, and attendance letters.
*
Maintain the accuracy of our multiple student information systems (SIS) in a variety of areas such as enrollment, scheduling, grades, and transcripts.
*
Manage a variety of attendance initiatives including school-wide incentives, attendance plans, truancy, and parent meetings.
*
Technology and Assessment
*
Inventory, manage, and maintain all student, staff, and classroom technology to ensure students and staff have what they need
*
Help plan and coordinate all aspects of student testing including but not limited to Interim Assessments, MAP, and State Testing
*
Student Recruitment and Enrollment
*
Work alongside the Director of Operations on student recruitment
*
Manage application process and ensure smoothly enrollment for all new families
*
Collaborate with the Director of Operations, enrollment team, faculty, and staff in planning school-based open houses, enrollment information meetings, and other school-based recruitment events.
*
Partner with feeder schools to ensure smooth transition of newly enrolled families
*
Finance and Procurement
*
Receive purchase order requests and seek appropriate approval
*
Purchase supplies as approved & document purchase
*
Collect and track student fees, uniform purchases, and all other monies weekly
*
Code invoices and purchases
*
School Operations Support
*
Ensure the school building is well maintained, through building walkthroughs and handling of maintenance requests
*
Provide front office coverage as needed
*
Manage Office Manager to ensure effective and efficient office systems, routines, and databases.
*
Make and track all school purchases accurately and in a timely manner
*
Ensure proper coding and payment of all invoices and credit card purchases
*
Commitment to Growth and School
*
Participate in staff professional development in July as well as ongoing staff meetings and development opportunities.
*
Partner across school teams in grade-level and school-wide activities, knowing that it takes a village to help a child succeed.
*
Work with a sense of fulfillment in an environment that proves whats possible for kids.
POSITION OVERVIEW:
The Operations Coordinator partners directly with staff, students, and families of KIPP Nashville and is responsible for maintaining operational excellence at the school. The Operations Coordinator is a key member of the schools Operations Team. The Operations Coordinator manages 1 Office Manager and reports to the Director of Operations at their school site.
RESPONSIBILITIES OF THE OPERATIONS COORDINATOR INCLUDE, BUT ARE NOT LIMITED TO:
*
School-Wide Operational Systems, Events, & Communication
*
Lead family engagement initiatives including Parent Involvement Committee, family events, and family newsletters
*
Coordinate with operation team members, staff, and grade level chairs on the planning and logistics of grade-level and school-wide field trips
*
Coordinate and support at school-wide events, including some events outside of school hours.
*
Coordinate student uniform system, inventory, and purchasing
*
Coordinate student and staff supply inventory, purchasing, and distribution
*
Create a warm, welcoming environment for all students, family, staff, and visitors.
*
Attendance Strategy and Management
*
Ensure attendance systems and procedures are effective and efficient
*
Ensure compliance with all attendance policies and procedures
*
Create and execute attendance plan to ensure student attendance goals are met
*
Plan and execute attendance team meetings and attendance review board meetings
*
Student Information & Data Management
*
Manage the accurate and timely delivery of quarterly report cards, weekly progress reports, and attendance letters.
*
Maintain the accuracy of our multiple student information systems (SIS) in a variety of areas such as enrollment, scheduling, grades, and transcripts.
*
Manage a variety of attendance initiatives including school-wide incentives, attendance plans, truancy, and parent meetings.
*
Technology and Assessment
*
Inventory, manage, and maintain all student, staff, and classroom technology to ensure students and staff have what they need
*
Help plan and coordinate all aspects of student testing including but not limited to Interim Assessments, MAP, and State Testing
*
Student Recruitment and Enrollment
*
Work alongside the Director of Operations on student recruitment
*
Manage application process and ensure smoothly enrollment for all new families
*
Collaborate with the Director of Operations, enrollment team, faculty, and staff in planning school-based open houses, enrollment information meetings, and other school-based recruitment events.
*
Partner with feeder schools to ensure smooth transition of newly enrolled families
*
Finance and Procurement
*
Receive purchase order requests and seek appropriate approval
*
Purchase supplies as approved & document purchase
*
Collect and track student fees, uniform purchases, and all other monies weekly
*
Code invoices and purchases
*
School Operations Support
*
Ensure the school building is well maintained, through building walkthroughs and handling of maintenance requests
*
Provide front office coverage as needed
*
Manage Office Manager to ensure effective and efficient office systems, routines, and databases.
*
Make and track all school purchases accurately and in a timely manner
*
Ensure proper coding and payment of all invoices and credit card purchases
*
Commitment to Growth and School
*
Participate in staff professional development in July as well as ongoing staff meetings and development opportunities.
*
Partner across school teams in grade-level and school-wide activities, knowing that it takes a village to help a child succeed.
*
Work with a sense of fulfillment in an environment that proves whats possible for kids.
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