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113853 - GPS/ISP Student Affairs Coordinator

UC San Diego
La Jolla, California, US
Closing date
Jan 15, 2022

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Academic / Research
Conservation science
Salary Type
Employment Type
Full time
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Payroll Title: STDT SVC ADVISOR 2 Department: SCH. OF GLOBAL POLICY&STRATEGY Hiring Salary Range $18.15 - $26.34/hour Worksite: Campus Appointment Type: Career Appointment Percent: 100% Union: Uncovered Total Openings: 1 Work Schedule: Days, 8 hrs/day, Mon-Fri

#113853 GPS/ISP Student Affairs Coordinator

Filing Deadline: Thu 1/20/2022
For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: /

UCSD Layoff from Career Appointment : Apply by 1/6/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants : Apply by 1/20/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.


The University of California's only school of international affairs, the School of Global Policy & Strategy (GPS) provides a unique resource for training leaders, creating ideas, and building networks for the governance of globalization and its local impacts. GPS is internationally renowned for its innovative programs, superb faculty and outstanding students and now stands among the world's top graduate schools of international relations and is the established leader in its focus on Asia and the Americas. GPS instructs a diverse student body consisting of 60% domestic and 40% international students in MPP, MCEPA, MIA, BA-MIA, MAS, joint PhD with Department of Political Science and executive education programs. GPS also administers the International Studies Program, a fast-growing interdisciplinary program with over 1700 declared undergraduate majors, that offers a rigorous curriculum for undergraduate students interested in international affairs.

Under the general supervision of the GPS Director of Academic Degree Programs, the incumbent in this position independently counsels and advises students, faculty, staff, and Colleges on academic decision policies pertaining to the International Studies Program. Reviews, analyzes and evaluates degree audits and course approximations. Interprets degree requirements and recommends course of action for curriculum planning according to projected graduation date. Tracks and analyzes enrollment trends. Represents ISP in matters related to undergraduate programming and advising issues with various campus programs, departments, colleges, administration and institutions on and off campus. Serves as the point person in class scheduling for GPS and ISP with the university Registrar, using the Instructional Scheduling Assistant system.
  • Occasional overtime may be required including evenings and/or weekends, as workload demands.
  • Please submit a cover letter for a complete application.


  • Bachelor's in counseling, education psychology, and 5 years or more of related experience; or an equivalent combination of education and experience related to academic advising, program planning, implementation, program outreach, and/or assessment efforts. Knowledge of educational theories and principles and experience in the practical application of counseling techniques.
  • Theoretical and practical knowledge in curriculum administration to advise students on University/department program offerings, policies and procedures, and curricular requirements.
  • Ability to utilize independent decision-making skills. Demonstrated effective problem-solving skills; ability to identify research and analyze complex situations, recommend solutions and determine action steps to be taken to affect resolutions. Excellent leadership skills and ability to work with minimal direction and negotiate conflicts.
  • Skill in analysis, development, implementation and management of academic and student programs.
  • Demonstrated ability to work independently or collaboratively in a highly computerized, high volume team-orientated environment, exercising good judgment, creativity and initiative in performance of job responsibilities.
  • Ability to balance multiple, often conflicting, priorities with deadline constraints and numerous interruptions. Demonstrated ability to successfully follow multiple tasks through to completion.
  • Able to interact with a wide variety of people at all levels. Excellent interpersonal skills to communicate with provosts, deans, faculty, staff, students and the public in a professional manner with tact, diplomacy and patience.
  • Excellent communication skills, written and verbal. Ability to write concisely, persuasively, and in summary form. Skill to compose, edit and proofread narrative sections of printed information. Ability to express verbally one's position, plan of action, evaluation or interpretation in a professional, concise, and courteous manner.
  • Skill and knowledge to identify, gather, and analyze information (including statistical material) into meaningful reports and/or documents. Ability to analyze complex policies and regulations and exercise sound judgment in their application
  • Ability to interpret academic material and adapt it for presentation via meetings, advising sessions, print materials (brochures, flyers), and the general catalog.
  • Strong ability to effectively direct student employees and/or staff including ability to give clear instructions and guidelines, delegation and assignment of tasks, monitoring production and quality of work, setting performance standards, assessing individual capabilities and workloads.
  • Demonstrated ability to prepare accurate financial reports through knowledge of accounting principles and applications.
  • Knowledge of advising and counseling techniques.
  • Knowledge of University processes and procedures.
  • Understanding of University rules and regulations.
  • Interpersonal skills.
  • Multicultural competencies; ability to work with diverse populations.
  • Skills in service orientation, organization, active listening, and critical thinking.
  • Knowledge of University-specific computer application programs and pertinent databases.
  • Ability in problem identification and reasoning.
  • Ability to multi-task; verbal and written communication skills.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.
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