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Administrative Assistant 1

Employer
University of Central Oklahoma
Location
Edmond, Oklahoma, US
Salary
Competitive
Closing date
Dec 4, 2021

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Sector
Academic / Research
Field
Conservation science
Discipline
Administration/Operations
Salary Type
Salary
Employment Type
Full time
Job Details
Level: Entry
Job Location: Main Campus - Edmond, OK
Position Type: Staff
Salary Range: $26,208.00 - $26,208.00 Salary/year
DescriptionPosition Overview:
Provide secretarial administrative support for one or several department professionals or offices. Responsible for the functioning of an office or department. Initiates and handles correspondence relating to a department or program. Performs a variety of sorting and filing tasks; answers the phone, takes messages, and disseminates information; opens, sorts, distributes, collects, and delivers mail; performs a number of tasks such as posting and recording data. Produce documents of various levels of complexity, ranging from plain copy typing to the manipulation of data to create presentations. May make contacts of a sensitive, complex, and confidential nature. Responsible for providing various services to customers such as assisting customers in securing needed information and documents. May be responsible for departmental budget; managing calendars and appointments; event and meeting planning.
Department Specific Essential Job Function
Maintains schedules and appointments for the Chair of the Department, the Health Professions Advisor, and the Science Education Advisor. Assists the Health Professions Advisor by scheduling student appointments, maintaining student files, maintaining computer files, compiling data on student use of Health Professions advisement, and with Health Professions Opportunity Fair. Assists the Tri-Beta, Pre Med/Health Professions, Horticulture & Wildlife Clubs with special events. Coordinates communication with students; posts employment, internship, research opportunities and all other departmental, college, and UCO information as required. Assists in taking down past-date items. Assists with student surveys and SPIE packet distribution and tracking. Assists full-time faculty, adjuncts, and teaching assistants with grading of scantrons, printing, copying, laminating, shredding and other teaching-related tasks. Assists students with enrollment needs, and refers students to the Chair or other faculty, depending on needs. Assists with scheduling of ACAT assessment and make-up exams for students, and with delivery and retrieval of DSS exams. Assists with the preparation of class schedules, room schedules, & faculty office hours. Keeps record of faculty approving specific student access to classrooms and labs. Assists walk-in traffic to include opening of classrooms & labs for students. Maintains inventory of office supplies, and assures the paper is loaded in office printers and other supplies are available. Performs other related duties as assigned.
Job Level:
Scope & Impact: This position is an entry level position, responsible for performing a variety of clerical/administrative support, or manual labor, tasks with predictable, prescribed impact on a particular work group.
Communication & Interaction: Limited interaction within and outside the University. Refers inquiries to appropriate individuals.
Effective Knowledge: Demonstrates ability to execute tasks according to standard operating procedures and/or direction, with supervision/guidance readily available if needed.
Problem Solving & Judgement: The job consists of repetitive manual or tasks that are covered by specific procedures or close supervision.
Budget Authority: May compile data for budget preparation.
Policy & Procedure Authority: Primarily responsible for executing routine procedures with direction from senior staff.
Reporting Relationships: Generally supports a manager or director-level leader and reports to a senior level administrative professional. May receive basic operational direction and guidance from senior support staff.
QualificationsQualifications Required:
Requires general education or vocational training or equivalent combination of education and experience. General understanding and use of office equipment.
Qualifications Preferred:
Minimum one year experience in an office setting and/or office management, policies and procedures. Accounting or financial tracking experience. Minimum keyboarding speed of 40 wpm. Experience in a Higher Education environment. Two years of college or secretarial certificate.
Will this employee supervise others?
No
Physical Demands:
Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.
PDN-94d43b5a-12fe-457a-8679-bd08ae36bb9c

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