This position provides administrative support for the department of Innovative and Lifelong Learning (I&LL). The responsibilities include academic and student support for credit and noncredit courses. Duties include a variety of tasks such as course management for credit and noncredit courses and student registration and enrollment support. The Administrative Coordinator will report to the Director of I&LL. Working collaboratively with the Director, the coordinator will perform the required functions of managing the course schedule each term, building new courses, student support, purchasing, accounts payable and registration payments.
This is a 0.6 FTE position that is benefits eligible.
IND208Duties/ResponsibilitiesCourse management: 35% Will perform all data entry into Banner for course production each semester including the ability to correctly assign attributes and detail codes; manage Call to Schedule for I&LL each term; build I&LL parts of term each semester; build SPO courses; build all off-campus, cash-funded main campus, and study abroad courses in Banner; build CCMLS courses in Banner; build noncredit courses in Banner; register noncredit students (Water Studies (OWOW- One World One Water), PLM (Petroleum Land Management), IFT (Infant Formula Technician), Writing, Stackable Courses); create monthly rosters for all noncredit instructors; input all noncredit grades.
Student support: 20% Facilitate the necessary student support to students interested in and enrolled in all departmental classes; answer all student inquiries for noncredit and SPO courses; provide student registration and enrollment support; disseminate communications relevant to the success of the department's students; send welcome letters to students and teachers for SPO and noncredit courses as students enroll; direct students to appropriate University resources and personnel.
Finance and Fiscal Responsibilities: 20% Serve as primary contact for purchasing and accounts payable functions; maintain compliance with University purchasing policy and State procurement procedures; maintain Cashnet and process Cashnet purchases; pay monthly bills and one-off bills as needed; purchase supplies for department; reconcile Chrome River credit card expenses (submit department use log with reconcile); compile receipts in monthly folders for Chrome River reconcile; create and submit SPO and POs as needed for I&LL vendors; process all Cashnet purchases.
Administration: 20% Complete various administrative duties for the department; provide program support by responding promptly to information and support requests made by all constituents; answer phone calls and return voicemails; produce and distribute departmental reports, including weekly enrollment reports; demonstrate proficiency in the use of office software including Microsoft Windows, Excel, Word, PowerPoint, Outlook and Banner; Adhere to FERPA confidentiality regulations of faculty and student information; check I&LL inbox and answer inquiries; keep SLATE updated and queue clean; create and send certificates of completion for noncredit and Educational Partner's programs.
5% - Other duties as assigned according to the needs of the department.Required Qualifications1. Associate's degree from an accredited institution of higher education and 2 years of experience, or equivalent combination of education and experience is required.
2. Previous work experience with adult students in a higher education setting.
4. Experience working with Cashnet.
5. Experience building courses in Banner.
6. A high level of competency in Microsoft Office products, including Word, Excel, PowerPoint and Outlook.
Successful applicants will ensure their resumes clearly demonstrate that their work experience describes how they meet all required qualifications.Preferred Qualifications1. Bachelor's degree from an accredited institution of higher education and 3 years of experience.
2. Previous work experience in a higher education setting.
3. Ability to solve problems and make decisions appropriate to the position.
4. Experience using databases and computer software related to student information systems (Banner).
5. Ability to adapt from routine administrative duties to handling special needs or situations seamlessly and on a daily basis.
2. 1 year previous work experience with adult students in a higher education setting.
3. Experience using SLATE.
4. 1 year of experience working with Cashnet.
5. 1 year of experience building courses in Banner.Work HoursFlexible, hybrid schedule. 24 hour per week - two days on campus and two to three days remote.Posting date 11/09/2021