Senior Program Associate

Employer
IBTCI
Location
Tysons, Virginia, US
Salary
Competitive
Closing date
Dec 5, 2021

View more

Sector
Consultancy/Private Sector
Field
Conservation science
Discipline
Project Management
Salary Type
Salary
Employment Type
Full time
About Us:
International Business & Technical Consultants, Inc. (IBTCI), a U.S. based international development consulting company established in 1987, has worked in over one hundred countries and implemented over three hundred projects. IBTCI serves government agencies, private sector companies and several donor agencies. IBTCI specializes in Monitoring & Evaluation (M) across many sectors including, but not limited to, conflict and crisis, democracy and governance, economic growth, education, environment, and global health.Job Title: Senior Associate, ODTTDepartment/Location: ODTT/Vienna, VAReports To: ODTT DirectorType: Regular Full-TimeClassification: Non-exemptOverview:The Organizational Development and Technical Training (ODTT) office was created to promote an IBTCI-wide support mechanism for all technical areas, allowing the other practices easier and more structured access to models, tools, guidance, trainings and language that can be recommended from IBTCIs diverse experience in overseas assistance. The Office of ODTT focuses on a range of corporate-wide strengthening on the technical side, touching on systems, preparedness, best practices and inter-practice sharing. It has led in the development of the organizations newsletter and website and represents IBTCI to many external partner agencies. It also works closely with Business Development in tracking new opportunities that move IBTCI toward diversification, particularly new products and clients. ODTT also backstops different practices with technical assistance and training activities. The Senior ODTT Associate will work closely with the ODTT Director on a regular basis in supporting all aspects of ODTTs work.

Responsibilities:
The Organizational Development and Technical Training (ODTT) office was created to promote an IBTCI-wide support mechanism for all technical areas, allowing the other practices easier and more structured access to models, tools, guidance, trainings and language that can be recommended from IBTCIs diverse experience in overseas assistance. The Office of ODTT focuses on a range of corporate-wide strengthening on the technical side, touching on systems, preparedness, best practices and inter-practice sharing. It has led in the development of the organizations newsletter and website and represents IBTCI to many external partner agencies. It also works closely with Business Development in tracking new opportunities that move IBTCI toward diversification, particularly new products and clients. ODTT also backstops different practices with technical assistance and training activities. The Senior ODTT Associate will work closely with the ODTT Director on a regular basis in supporting all aspects of ODTTs work.Specific TO/assignment Tasks:Start-up/ Planning Participate in the TO/assignment planning process, which includes refining scopes of work and cost estimates, developing implementation timelines, etc.Recruit short- and long-term consultants and employeesArrange all logistical support for client technical experts, consultants and teams both in the United States and overseas.Coordinate Team Planning Meetings.Work with project team members to ensure completion of financial forms and other paperwork.ImplementationCollect and distribute background materials for team members.Monitor and track assignment and task order progress.Conduct technical inputs, as needed, to include qualitative/ quantitative analysis, statistical analysis, research, writing, graphics, etc.Maintain communication with consultants and clients to ensure that consultants are supported throughout the course of their assignments and to ensure smooth implementation.Close-OutImplement administrative close-out of project/TO/assignment files.Support timely and orderly TO and/or project-related closeout, including ensuring satisfactory completion of the activity and completion of performance evaluation forms from both clients and employees.Ensure completion of activity and consultant performance evaluation forms.Business DevelopmentCoordinate recruitment efforts, monitor recruitment applications and follow-up with candidates.Search consultant databases to short list consultants and staff; maintain recruitment matrices for specific positions.Draft non-technical sections of proposals (e.g. past performance and personnel) and contribute to technical sections of proposals.Submit final technical and cost proposals to relevant agencies.Create and maintain Proposal Checklists when working on a proposal.Oversee research on potential procurements and tender appropriate for the practice.Conduct background research on specific proposals which will inform the preparation of a technical approach.Identify sub-contractors and assist in preparing teaming agreements.Social Media and Website Create content for various Social Media outlets and assist with monitoring postings responds.Actively engage target audience with posts, drive traffic by publishing campaigns and news about upcoming company events.Conducts periodic analysis and strategize to increase followers and traffic.General TasksWork closely with the Practice management to coordinate and distribute tasks for Program Associates and part-time support staff.Provide peer review on tasks implemented by Program Associates and part-time support staff. Provide logistical support for workshops, meetings, trainings and USAID-sponsored conferences and other events.Respond to other ad hoc requests as directed by the Practice/ Project management.Participate in team-wide meetings and initiatives. Promote integration and cross fertilization of ideas and information and among TOs and projects.Participate in initiatives within IBTCI related to assistant Corporate Operations with developing standards, policies, management tools, training based on project experience.Other duties as assigned.

Qualifications:
Minimum Requirements:At least 3 years of related professional experience.Must be a team player and work well in groups, while also able to effectively work independently.Flexibility and adaptability required.Strict attention to detail required.Experience managing organizations social media accountsOral and written fluency in English required; fluency in another language preferred.Education:Bachelors degree in business administration, management or related field required. Masters degree preferred.PreferredKnowledge, Skills and Abilities:Excellent interpersonal and communication skillsAbility to format, edit, and proof written materialsProven ability to work with all levels of the organization and across practices on multi-sectoral topics.Self-starter with the ability to follow through all tasks to completion.Full proficiency with Microsoft Office Suite, Word, Excel, and PowerPoint Excellent writing, research and organizational skills.Sense of Humor.Working Environment: Work is typically performed in an office environment.Currently the company is allowing for remote work due to COVID 19 in the District of Columbia, Maryland and Virginia (DMV) area. This can be updated by the company.Physical Requirements: This is largely a sedentary position that requires the ability to speak, hear, see, and lift small objects up to 20 lbs.Supervisory Responsibility: This position does not have supervisory responsibilities.Travel: International travel may be required and may include travel to fragile and/or conflict-prone zones.Work Authorization: Candidate must be authorized to work inthe U.S.A. Visa sponsorship is not available for this position.About the Organization:IBTCIhas been in business since 1987. We specialize in Monitoring, Evaluation, Research & Learning (MERL), Institutional Support (IS), Financial & Risk Management (FRM), Supply Chain Management & Procurement (SCMP); Social & Behavior Change (SBC) and Capacity Building. We provide these servicesacross many sectors including, but not limited to, agriculture, resilience & food security, conflict & crisis, democracy & governance, economic growth & trade, education, energy & Infrastructure, environment & climate change, global health & WASH and humanitarian and disaster assistance. At IBTCI, our colleagues areencouraged to collaborate and be part of the solution while getting the tools and guidance needed to grow and support our clients' missions.IBTCI is committed to a policy of equal employment opportunity for all persons without regard to race, color, religion, sex, gender identification, age, marital status, disability, sexual orientation, national origin, disabled veteran or Vietnam-era veteran, or any other classification protected by applicable anti-discrimination laws. We prohibit and do not tolerate any form of discrimination or harassment. VEVRAA Federal Contractor.Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.If you are an applicant with a disability that requires a reasonable accommodation to complete any part of the application process or are limited in the ability, or unable to use the online application system and need an alternative method for applying, you may contact the Talent Acquisition team at TalentAcquisition@ibtci.com(Do not send your resume to this account, for consideration please apply in our career page).

Get job alerts

Create a job alert and receive personalised job recommendations straight to your inbox.

Create alert