Program Associate

About Us:

We are International Business & Technical Consultants, Inc. (IBTCI), a global consulting firm working some of the most complex and impactful development problems worldwide. We work on programs that help government agencies, private companies and donors improve the lives of others. At IBTCI you will be part of an inclusive team that provides expert solutions and advice to understand and address critical problems while giving you opportunities to succeed and grow.

Job Title: Program Associate, SEAD

Department/Location: SEAD - Vienna, VA

Reports To: Practice Director

Type: Regular Full-Time

Classification: Non-exempt

Overview:

International Business and Technical Consultants, Inc. (IBTCI), a US-based international development consulting company, is seeking a Program Associate for our Social, Environmental and Agricultural Development (SEAD) practice to work in our Vienna, VA home office. This full-time position is available now and not subject to client approval. The ideal candidate will support the Program Management and Business Development functions at IBTCI and will work as part of a team supporting field offices and corporate headquarters. Must be fluent in English language, both oral and written, have good liaison skills and full proficiency in MS Office suite including Word and PowerPoint. Excellent communications and interpersonal skills are required. Prior work experience in International Development is a plus. This position will be based primarily in our Headquarters in Vienna, Virginia. A mix of remote and partial home office work is mandatory.

Responsibilities:

Essential Duties/Tasks and Responsibilities:

Prepare request forms for consultants and field staff.

Prepare corporate subcontract requests and purchase orders.

Review contracts.

Participate in recruitment of replacement/additional expatriate and local staff.

Lead the logistics and mobilization of staff/consultants, securing necessary documents; coordinating with travel agent on flight and hotel arrangements; ensuring local logistics are provided (which may include working with local administrative support).

Provide support to Programs including qualitative analysis, case study review, literature review, statistical analysis, indicator review, collect and analyze survey data, conduct program-related research, etc.

Support business development efforts including:

Recruitment for proposals,

Proposal management/coordination including deadline enforcement and timeline tracking,

Drafting, editing and formatting requests for information and proposal sections,

Scheduling meetings and conference calls for proposals,

Conducting proposal research as requested.

Potential travel overseas to support business development and/or program management tasks.

Additional Duties/Tasks and Responsibilities:

Maintain and monitor overall program lines of communications.

Coordinate with HR staff to process of personnel forms.

Orient consultant team members to procedures for working with IBTCI.

Edit/format program reports and other documents as needed.

Provide document version control, editing, formatting, and review. Receive and conduct initial review of program invoices & expense reports and submit for approval.

Maintain accurate and comprehensive electronic filing of project files, organized intuitively so others unfamiliar with the project can easily locate desired files.

Other duties as assigned.

Qualifications:

Minimum Requirements:

At least one year of professional work experience, preferably in international development.

Proficiency with Microsoft Office, particularly Word, Excel and PowerPoint.

Experience using the internet for research purposes.

Oral and written fluency in English required.

Outstanding communication skills.

Excellent interpersonal skills.

Preferred Knowledge, Skills and Abilities:

Previous administrative experience, preferably with a USAID-funded project.

Outstanding written and oral communication skills.

Excellent interpersonal skills.

Well-organized, attentive to detail, skilled in setting priorities and meeting deadlines, and able to handle multiple tasks simultaneously.

Works well independently and in teams; pro-active in anticipating work requirements and problem solving.

Mastery of word processing, spreadsheets, database use, and presentation software (Microsoft Office); and experience with using the internet for research purposes.

Experience and/or familiarity with international development preferred.

Education: Bachelor's Degree required, preferably in international affairs, political science, economics, or related field; Masters' degree preferred.

Working Environment: Work is typically performed in an office environment. Currently the company is allowing for remote work due to COVID 19 in the District of Columbia, Maryland and Virginia (DMV) area. This can be updated by the company.

Physical Requirements: This is largely a sedentary position that requires the ability to speak, hear, see, and lift small objects up to 20 lbs.

Supervisory Responsibility: None

Travel: Up to 30% international and domestic travel may be required.

Work Authorization: Candidate must be authorized to work in the U.S.A. Visa sponsorship is not available for this position.

About the Organization:

IBTCI has been in business since 1987. We specialize in Monitoring, Evaluation, Research & Learning (MERL), Institutional Support (IS), Financial & Risk Management (FRM), Supply Chain Management & Procurement (SCMP); Social & Behavior Change (SBC) and Capacity Building. We provide these services across many sectors including, but not limited to, agriculture, resilience & food security, conflict & crisis, democracy & governance, economic growth & trade, education, energy & Infrastructure, environment & climate change, global health & WASH and humanitarian and disaster assistance. At IBTCI, our colleagues are encouraged to collaborate and be part of the solution while getting the tools and guidance needed to grow and support our clients' missions.

IBTCI is committed to a policy of equal employment opportunity for all persons without regard to race, color, religion, sex, gender identification, age, marital status, disability, sexual orientation, national origin, disabled veteran or Vietnam-era veteran, or any other classification protected by applicable anti-discrimination laws. We prohibit and do not tolerate any form of discrimination or harassment. VEVRAA Federal Contractor.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

If you are an applicant with a disability that requires a reasonable accommodation to complete any part of the application process or are limited in the ability, or unable to use the online application system and need an alternative method for applying, you may contact the Talent Acquisition team at (url removed) (Do not send your resume to this account, for consideration please apply in our career page).