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Staff Assistant III

Utah State University
Logan, Utah, US
Closing date
Sep 29, 2021

View more

Academic / Research
Conservation science
Salary Type
Employment Type
Full time
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The Department of Wildland Resources invites applications for the integral role of Staff Assistant and Project Manager to provide daily administrative support and program coordination for Utah State University Extension Wildlife Programs (). To include the Berryman Institute () and Utah Community-based Conservation Program (), and coordinate activities among investigators, extension personnel, educators and advisory board members of a recently funded USDA-NIFA multidisciplinary and multi-state project.


Monitor the overall budgets to ensure all expenses are accurate and project-related.

Coordinate bi-monthly meetings for PI and Co-PIs and annual meetings for all project participants and advisory board members.

Assist with purchasing, travel procedures, student and technician hires.

Assist with developing outreach materials, newsletters, and project reports.

Interact on a daily basis with the students, public stakeholders, research, extension and education coordinators, faculty and staff.

Other duties as assigned

USU Extension programs responsibilities:

Update program websites

Manage listservs for communicating with stakeholders

Schedule meetings

Process invoices for page and program charges

Assist in organizing workshops and conferences

Manage equipment inventories, and manage a vehicle service center.

USDA-NIFA project responsibilities:

Provide research, extension and education content to the Content Editor, housed at USU for upload into a project website. This website will also serve as a link for integrating Co-PIs information and updates.

Invoice processing

Organize lab and advisory board meetings

Manage vehicle maintenance

Coordinate program hires


Minimum Qualifications:

Four years of experience; or vocational/technical training/associate degree in an office or business field plus two years of related experience; or a bachelor's degree in a related field is preferred.

Willingness to travel in support of programming to include overnight and out-of-state travel

Valid drivers license and ability to comply with Vehicle Use Policy

Knowledge, Skills and Abilities

Knowledge of basic computer programs to include Word, Excel, and common web site development program

Excellent verbal and written communication skills

Demonstrated knowledge and experience in managing large budgets

Demonstrated experienced in managing large projects

Demonstrated ability to work with diverse stakeholders

Required Documents:

Along with the online application, please attach:

1. Resume to be uploaded at the beginning of your application in the Candidate Profile under "Resume/RESUME"

2. Contacts for 3 professional references to be included at the beginning of your application in the Candidate Profile

3. Cover Letter to be to be typed/pasted into a text box at the end of application

Document size may not exceed 10 MB.

Advertised Salary:

Competitive salary commensurate with experience, plus excellent benefits


Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

College/Department Highlights:

The S.J. & Jessie E. Quinney College of Natural Resources employs teaching, research, and extension programs to better understand our natural ecosystems and to foster the sustainable use of our resources. Our programs integrate across biological, physical, and socioeconomic aspects of ecosystems, with the goals of advancing scientific knowledge relevant to natural resources, producing effective future leaders in both research and management arenas, and translating research findings into management practices.

The mission of the Department of Wildland Resources is to use our educational, research, and extension expertise in ecology and resource management to advance the understanding and stewardship of wildland ecosystems and the services they provide.

University Highlights:

Utah State University (USU) was founded in 1888 and is honored to be Utah's land-grant and space-grant university. USU is a Carnegie RU/H (Research University/High Research Activity) institution with approximately 27,700 students (24,660 undergraduates and 3,040 graduate students) on the Logan main campus. Utah State's statewide system features eight campuses and 23 education centers and serves all counties in the state with Extension programs. USU offers 114 undergraduate majors, 132 graduate programs, and a variety of innovative stackable associate and certificate credentials. in 2019 and the in 2018. As one of the two premier research institutions in Utah, USU is proud to provide a high-quality education at an affordable price. Additional information about Utah State University can be found .

A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.

The USU main campus is located in beautiful ; a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU's non-discrimination policies:

Executive Director of the Office of Equity Alison Adams-Perlac, , Old Main Rm. 161, (phone number removed)

Title IX Coordinator Hilary Renshaw, , Old Main Rm. 161, (phone number removed).

For further information regarding non-discrimination, please visit , or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, (phone number removed),

U.S. Department of Education, Denver Regional Office, (phone number removed),

USU is sensitive to the needs of dual career couples and provides a to support careers for partners who are also seeking employment.
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