Grants Specialist

ClimateWorks Foundation
San Francisco, California, US
Jul 30, 2021
Aug 02, 2021
Climate Change
Employment Type
Full time
Salary Type
About the Organization

ClimateWorks Foundation is a global organization committed to our mission: to end the climate crisis by amplifying the power of philanthropy. Since our founding in 2008, we have awarded over $1 billion in grants to more than 500 organizations advancing climate solutions around the world. We helped grow the field of climate philanthropy to where it stands today, establishing infrastructure, global networks, and momentum for continued growth. Through our Global Programs and Services we equip philanthropy with global knowledge, networks, and solutions to drive climate progress.

* Scaling solutions: Our collaborative Global Programs [ focused on solution areas including carbon dioxide removal, cooling, industry, transportation, and more produce results that are bending the greenhouse gas emissions curve. From the U.S. to Europe, China, Brazil, and beyond, we collaborate with a diverse community of funders, NGOs, and climate leaders to accelerate just and equitable climate solutions.

* Guiding and supporting funders: Our Global Services [ provide funders with comprehensive resources to assess, build, evolve, and execute high-impact climate-giving strategies. Our Global Intelligence [ service equips funders and the climate community with climate insights to pinpoint opportunities for impact and philanthropic insights to help identify investment priorities. We facilitate Global Collaborations [ that enable funders to increase individual and collective impact. Our Global Grantmaking [ services enable funders to invest in climate solutions around the world.

* Fostering collaboration, exploration, and growth: Our collaborative approach and commitment to learning ensures that we continuously explore innovative ideas and emerging opportunities all with the aim of scaling philanthropy-supported initiatives to help end the climate crisis.

As experts in climate science, public policy, economic and social analysis, and strategic philanthropy, ClimateWorks staff understands the multi-faceted challenges and opportunities of climate change. We are researchers, strategists, collaborators, and grantmakers who care passionately about our mission. For more information, please visit .

Job Summary:

The Grants Specialist will help ensure the smooth and effective completion of a wide range of programmatic tasks and functions related to grants management. The Grants Specialist will report to the Associate Director, Programs Operation. The Specialist will support a wide variety of grants, contracts, and gifts across the Programs team and a variety of initiatives which combined support several million dollars in grants annually. The Specialist may also support grantmaking in China, India and/or Indonesia. The Specialist should be detail-oriented, collaborative and self-directed team member with strong time management skills. The Grants Specialist will coordinate closely with ClimateWorks Foundations Programs and Finance teams to ensure smooth processing and administration of grants and contracts.

Essential Tasks

Grants and Contracts Administration

* Processing and entering data related to grants, contracts, and organizational records using shared resources such as Fluxx, Google Drive, and Salesforce

* Reviewing supporting documents (including budgets and financial statements on grant submissions) to ensure compliance guidelines are met, sometimes working directly with grant and contract requesters to resolve issues

* Maintaining metrics for grants and contracts processing

* Coordinating on grantee update reports sending report reminders, reviewing and compiling reports, and tracking submission metrics

* Managing annual grantmaking budgets across multiple programs on a monthly basis

* Providing other grants and contracts-related assistance as needed

* Acting as first point of contact to frequent internal inquiries regarding grant and contract processing, awards, and amendments

Required Qualifications

* 2+ years of relevant work experience is required, ideally in grants and contracts administration

* Experience with Fluxx or similar systems is a must; Google Drive, Slack, Asana, and Salesforce is a plus

* Highly organized and detail-oriented

* Strong analytical and problem-solving skills

* Well-developed interpersonal and teamwork skills; ability to reach out to different organizations of the ClimateWorks network and to interact with diverse profiles at external organizations

* Ability to juggle numerous competing demands and priorities, respond quickly to management requests

* Bachelor's degree and interest in or experience with environment a plus

* Experience in non-profits grants administration is a plus, including grantmaking in China, India or Indonesia


ClimateWorks Foundation is based in the San Francisco Financial District. Our offices are closed due to Covid-19, and employees are working from home. We anticipate transitioning back to in-person work in our office in line with health and safety guidelines sometime in the second half of 2021.

Commitment to Racial and Social Justice

At ClimateWorks Foundation, we are driven by our vision of creating a thriving planet for all living beings for generations to come. We aim to foster an inclusive workplace that values diverse lived experiences and emphasizes the voices of marginalized people especially Black, Indigenous, and People of Color who are most vulnerable to climate impacts, and whose voices, ideas, and leadership are crucial to winning the climate fight.

To ensure that we are making meaningful progress, we have made a set of diversity, equity, and inclusion commitments across all dimensions of our work to further our mission and realize our vision. For more information, please visit: Fostering Racial and Social Justice in Pursuit of our Mission [

To Apply

ClimateWorks Foundation is an equal opportunity employer and welcomes a diverse candidate pool. The Foundation recognizes diversity as an asset essential to accomplishing its work and views diversity as encompassing differences in race and gender/gender identity, as well as age, national origin, disability, sexual orientation, job skills, education, and geographic location. All qualified candidates are encouraged to apply as soon as possible.

To be considered for this position please submit a resume and cover letter. This position will remain open until filled.


ClimateWorks offers an excellent benefits package and a competitive salary that is commensurate with experience (geographic differential applied based on location). This position will be located in San Francisco, CA.


Multiple options available through Kaiser & UHC

* HMO - 100% coverage for employee and dependents

* POS - Employee pays difference beyond HMO coverage (3 out of 4 POS options are at 100% coverage for employee and dependents)

* Dental 100% coverage for employee and dependents

* Vision 100% coverage for employee and dependents

Fertility Benefit

* Fertility care through Carrot Fertility. Access to on-demand doctor-approved content, pregnancy support, and virtual chats with medical, legal, and regulatory experts.

Disability Benefit (long and short-term)

Life Insurance (3x base salary up to $750k for employee only)


* 20 days (1st year)

* 25 days (2nd - 8th year)

* 30 days (9th year)


* 11 Observed and 2 floating

401k Plan

* After 6 months of service, CWF automatically contributes 9% of gross earnings per pay period to retirement fund*

* After 6 months of service, CWF matches 100% of employee contributions up to a max of 6% of gross earnings per pay period*