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Orange County Public Schools
Orlando, Florida, US
Jun 07, 2021
Jun 15, 2021
Employment Type
Full time
Salary Type
Salary Schedule

Under general supervision, the purpose of this position is to perform district-based duties associated with certification of instructional and administrative personnel. Employees in this classification function in a specialist-type capacity and perform a variety of duties including researching, analyzing, verifying, retrieving and entering database information; accessing confidential information, and interpreting Florida state statutes, regulations and procedures. This position also serves as an informational resource in their specialized area for all district instructional and administrative personnel. May perform other duties as directed.


Responds to internal and external customers in a timely, accurate, courteous and empathetic manner representing OCPS in a positive light.

Conducts content course analysis of academic transcripts to determine eligibility status for a Florida certificate based on Florida State Board Rules and Statutes and determines eligibility status for employment for individuals for instructional positions based on transcript course by course analysis.

Determines highly qualified status and ensures compliance with the No Child Left Behind Legislation, where applicable.

Assigns initial employment contract for newly hired full-time instructional employees based on certification eligibility/status, out-of-field status, and vacancy reason.

Assigns contracts and approves certification eligibility for instructional changes in positions and transfers.

Tracks instructional contract assignments and inputs changes as certification process progresses.

Tracks non-faculty paid Athletic Coaches, monitors status and requests issuance of Athletic Coaching certificates.

Determines certification eligibility and appropriate coverage needed for course assignments based on the Florida Course Code Directory.

Identifies teachers without appropriate coverage for course assignments and monitors out-of-field teachers to ensure compliance in meeting Florida State Board of Education Administrative Rule, 6A-1.0503 out-of-field requirements.

Advises teachers regarding acceptable courses for satisfying out-of-field and runs SAP actions for School Board agendas for approval of out-of-field.

Identifies teachers for Professional Education Competence (PEC) based on degreed program on transcripts and/or out-of-state certification. Serves as the authorized designated signature for the Superintendent to submit CT-118 on-line forms to the Department of Education verifying completion of PEC's.

Monitors and coaches teachers regarding required coursework, exams, PEC's, and experience to move from a 3-year temporary certificate to a 5-year professional certificate.

Advises principal/work location supervisor when individuals fail to meet any certification requirements resulting in no expectation for continued employment.

Serves as the authorized designated signature for the superintendent to submit CT-113 on-line forms to the Department of Education verifying teaching experience to meet professional certificate requirements as outlined on an individual's Official Statement of Status of Eligibility.

Serve as the authorized designated signature for the superintendent to submit CT-110 on-line forms to request issuance of a teacher's initial certificate.

Serves as liaison between the district and the Florida Department of Education regarding all certification issues and communicates daily with Florida Department of Education Bureau of Certification representatives regarding teaching certificates.

Reviews and processes initial certification documents as well as follow-up documents for maintaining certification continuity.

Notifies all certified employees (teachers and administrators) on October 1, of expiring certificates per CTA Contract, Article VIII, K.

Serves as a liaison between certification and schools/work locations regarding certification issues/requirements and advises district staff of compliance issues related to certification.

Maintains district and vocational certification files.

Assigns contracts for vocational instructors, monitors certification requirements and issues district certificates for vocational teachers.

Operates a computer to enter, retrieve, review, or modify data; utilizes word processing, database, and software programs.

Operates a variety of machinery, equipment, and tools associated with department activities, which may include a typewriter, copy machine, or fax.

Responsible for keeping up to date on current technology, as job appropriate, being used by OCPS. With the support of the district, attends training to ensure skill level in various technologies is at the level required to perform in current position.

Responsible for timely and accurate information they maintain as part of their job responsibilities.

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

While the following tasks are necessary for the work of the unit, they are not an essential part of the purpose of this position and may also be performed by other unit members.

Post instructional and administrative certificates, out-of-field status, completed course work and/or other related data in the SAP system.

Run various reports for letters to be generated.

Bachelor's degree in public administration, business administration or related field highly desirable supplemented by minimum five (5) years previous experience and/or training that includes clerical, secretarial, or governmental relations work, or any equivalent combination of related education, training and experience which provides the required knowledge, skills and abilities to perform the essential job functions. Satisfactory completion of the Florida Department of Education Partnership Training required within six (6) months of start date for position.


Data Utilization: Requires the ability to review, classify, categorize, prioritize, and/or analyze data and/or information. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.

Human Interaction: Requires the ability to provide guidance, assistance, and/or interpretation to others on how to apply procedures and standards to specific situations.

Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate and control the actions of equipment, machinery, tools and/or materials requiring complex and rapid adjustments.

Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.

Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; ability to calculate decimals and percentages; may require ability to utilize principles of fractions and/or interpret graphs.

Functional Reasoning: Requires ability to apply principles of rational systems. Ability to interpret instructions furnished in written, oral, diagrammatic, or schedule form. Ability to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.

Situational Reasoning: Requires the ability to exercise the judgment, decisiveness and creativity required in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable.


Physical Ability: Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation.

Sensory Requirements: Some tasks require visual perception and discrimination. Some tasks require oral communications ability.

Environmental Factors: Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, animals/wildlife, toxic/poisonous agents, violence, disease, or pathogenic substances.

The Orange County School District will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.

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