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Project Manager, Asia-Pacific Ocean Operations

Environmental Defense Fund
Financial District, California, US
Closing date
Oct 1, 2021

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With world attention on both the environment and the economy, Environmental Defense Fund (EDF) is where policymakers and business leaders turn for win-win solutions. By focusing on strong science, uncommon partnerships and market-based approaches, we tackle urgent threats with practical solutions. We are one of the worlds largest environmental organizations, with more than two million members and a staff of approximately 700 scientists, economists, policy experts, and other professionals around the world. We operate in 22 geographies with unique projects running across four programs. You will be part of a vibrant workplace where innovation and results are a way of life.EDF envisions a world in which people from all backgrounds and experiences feel connected to the environmental challenges we face and are engaged in creating durable, equitable solutions. We seek talented candidates who share ourCore Valuesof Respect, Results, Innovation, Optimism, and Integrity, and support our Commitment to Diversity.

Responsibilities :
Locations: New York City, NY, Washington DC, San Francisco CA, Raleigh NC or Remote USHealthy oceans are the lifeblood of our planet. But they're in peril - from climate change, overfishing, habitat destruction and other threats. That's why EDF's Oceans program is working to safeguard the oceans and protect nature, while feeding the planet, creating more secure livelihoods and bolstering more equitable societies for human well-being. One of the greatest threats to the oceans is overfishing, which is why our dedicated team of scientists, economists and fishery management experts are collaborating with partners around the globe to make sustainable fishing the norm. Through our programs in the U.S., Latin America and Asia Pacific, wedraw on strong science and economic principles to advance sustainable fishing practices, forward-looking policies and innovative tools that support the health of our oceans and the people who depend on them for food and their livelihoods.Overall FunctionThe Project Manager, Asia-Pacific Oceans Operations will be part of the Oceans Operations Team and work closely with Oceans Project Teams in Indonesia and the Philippines to establish and implement appropriate planning, accountability and adaptive management systems, maintain effectiveness, and ensure program focus. While directly contributing to the overall goals and products of the team, the project manager also strengthens the team synergies by developing improved systems, fostering communications, and planning strategic meeting events. The project manager will also interface with other EDF teams including Finance, IT and Development to ensure collaboration and smooth functioning across our units.Key ResponsibilitiesEnsure that the team's various program goals and milestones are achieved by:Working with the team to develop and/or implement necessary tracking tools and documents for individual and group projects to foster project flow and efficiencyMonitoring progress of projects to ensure grant milestones are metParticipating in strategic planning of team objectives and ensuing projectsWork with others in the Oceans Program Operations Team on cross-programmatic activities, including the development of new project management tools, roll out of updated procedures, planning of program-wide events and other similar activitiesBudget management including but not limited to:Working with team leadership to prepare annual team budgetsAnalyzing budgets frequently, tracking expenses against budgets, and forecastingPreparing high quality, complex grant proposal budgets and financial reports, including government grantsIdentifying and communicating important budget issues and proposing solutionsManage the development of grant reports and proposals by coordinating with team leadership, drafting and proof-reading language as needed, managing documents and communicating with EDF staff in other departments.Coordinate with local accounting processes including review and coding of expense items and other organizational and program-specific financial and operational processes.Work with staff to develop consultant contract deliverables, identify consultants and track progress toward meeting those deliverables. Identify potential issues and communicate with Directors to propose solutions. Act as a liaison within the team and with consultants to ensure consistent, high-quality service.Ensure efficient and accurate processing of expense reports, AMEX reimbursements and invoices, set up new vendors, execute contracts for consultants.As needed organize special team events and meetings to ensure they effectively meet their desired objectives e.g. agenda, site research and selection, contract negotiation, travel arrangements, attendee needs, catering and activity coordination, post meeting review, productivity assessment, and participant communications.Prepare reports for senior EDF Oceans staff including operational reviews and other team summaries.Mentor and train team members in standard operating procedures.Assist with on-boarding for new team members serving as a liaison with other departments such as HR and IT.Participates in advancing EDF DEI goals in which people from all backgrounds and experiences feel connected, included, and empowered to address the environmental and organizational challenges in alignment with EDF values.Additional relevant responsibilities as assigned.QualificationsBachelor's degree required with at least 4 years of relevant experience or relevant advanced degree with 2 or more years of experience.Project Management or related certification a plus.Excellent interpersonal skills and ability tointerface well with all programs/departments in the organization and to represent the team in a highly professional manner.Excellent written and oral communication skills, particularly with cross-functional teams as well as overseas staff. Ability to communicate concisely and clearly across multiple communication mediums.Ability to work in a team setting across multiple time zones and also to work independently; must be highly collaborative with the initiative and ability to work with teams outside of the core team.Experience working in multicultural settings and with complex international event planning a plus.Strong interest in planning logistics and administrative tasks.Must be well organized, motivated, and highly detail-oriented; able to prioritize multiple tasks and meet deadlines.Demonstrated experience with budgeting, accounting and/or bookkeeping; familiarity with non-profit budgeting a plus.Highly proficient in MS Word, Excel, PowerPoint and other software applications. Exposure and comfort working with financial systems a plus.Experience with government and multilateral grants preferred.Research, analytical, and writing skills required in order to gather and summarize data for reports, find solutions to various problems, and prioritize work.Position requires demonstrated poise, tact, and diplomacy. Must be comfortable handling confidential and sensitive information.Demonstrated initiative and problem solving skills.Interest and/or experience in environmental advocacy and ocean issues preferred.Flexibility with work schedule to accommodate Asia Pacific time zones.Proficiency in a language in addition to English a plus.Ability and willingness to travel internationally.Demonstrates self-awareness, cultural competency and inclusivity, and ability to work with colleagues and stakeholders across diverse cultures and backgrounds.

EEO Information:
Environmental Defense Fund is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.
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