Associate Program Officer - National Academy Of Medicine

National Institutes of Health
Washington, Dist. of Columbia, US
May 08, 2021
May 11, 2021
Climate Change
Employment Type
Full time
Salary Type
The National Academy of Medicine (NAM) seeks a highly motivated Associate Program Officer (APO) to support the execution and management of two of the NAM's major strategic initiatives: the Action Collaborative on Countering the U.S. Opioid Epidemic and Grand Challenge on Human Health and Climate Change. This is a unique opportunity to work across two large and innovative programs addressing major challenges in health care and policy.

Under the guidance of senior staff, the APO supports and helps advance program activities, including but not limited to: organizing expert meetings and workshops; handling internal and external inquiries and outreach; conducting research and developing materials, such as white papers and/or research summaries; tracking relevant issues and compiling reports. Assists senior staff in ensuring the program or project meets its stated objectives. May assist senior staff in the development of programs/projects, including developing prospectuses and fundraising, and may assist with the supervision of support staff.

Incumbent takes action to solve routine problems in areas of assigned responsibility, but receives guidance or expertise from higher-level staff on more complex problems. Incumbent establishes processes and procedures to ensure the effective and efficient operation of assignments. Incumbent has the ability to apply specific professional-level knowledge to solve problems requiring the identification and analysis of moderately complex variables.

The successful candidate will be a proactive, forward-looking thinker, who actively seeks opportunities and proposes solutions; will have the ability to exercise good judgment in a variety of complex situations, with strong written and verbal communication and organizational skills; will have the ability to effectively balance multiple priorities; and will enjoy working within a small, entrepreneurial environment that is results- and mission-driven.

Essential Duties:
Assists with the management of assigned program(s) or project(s). Where applicable and with senior staff oversight, recruits potential committee/panel nominees. Communicates with and facilitates the flow of information among chair, members, consultants, program or project sponsors, and staff. Prepares reports on program or project activities.
Identifies and gathers research materials. Conducts background research. Synthesizes and edits research findings and technical data. Determines relevance of data and prepares background papers and technical summaries. Manages any reference checking.
Organizes meetings. Develops agendas, invites presenters and participants, oversees meeting logistics and multimedia presentations, and prepares written summaries.
Develops written materials and coordinates/oversees publication of materials. May edit reports, facilitate response to review, and participate in dissemination activities, including identification and engaging of external organizations, preparing dissemination materials, and conducting dissemination meetings.
Mentors and may assist with supervising junior staff. Per guidance from senior staff, assigns tasks, provides guidance and feedback to junior staff, and ensures required training is accomplished. May be asked to contribute to performance reviews. Serves as a resource to support staff.
Performs financial and administrative tasks related to assigned program(s) or project(s). Creates, maintains, and updates records, databases, and files. May be asked to authorize expenditures, track spending, monitor budget, and project future spending plans.
Represents the program/project within and outside the National Academies. Collaborates with experts and sponsors from government agencies, foundations, schools, and other organizations.
May assist in raising funds for current and future projects by conducting research on topics for new studies, writing proposals, and identifying potential sponsors. Where applicable, participates in managing funder/member/alumni relations.
Required Knowledge, Skills, and Abilities: Knowledge of issues in health, medicine, and policy. Ability to solve varied and complex problems using originality and ingenuity. Ability to operate using appreciable latitude for independent judgment and action. Ability to work successfully in a team environment. Ability to develop relationships with co-workers and employees in other National Academies' departments through effective communication. Excellent communication and interpersonal skills with a proven ability to effectively interact with all levels of employees.

Minimum Education/Training Requirements: Bachelor's degree in a related field or equivalent knowledge.

Minimum Experience: Three years of related professional experience.

Preferred Education and Experience: Advanced degree in a related field.

Physical Capabilities: Ability to work at a computer for extended periods of time. Ability to travel.

Required Licenses, Certification or Registration: None.

Supervisory Responsibilities/Controls: Reports to program officer or director. Sets objectives with supervisor and receives input and advice as needed. Assists in the supervision of project/program staff.

Work Environment: Office environment, with occasional travel between National Academies' facilities and to off-site meeting/sponsor locations.

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