Finance and Administrative Assistant

Location
Washington D.C.
Posted
Jan 19, 2018
Closes
Feb 14, 2018
Contact
Warren Sander
Sector
Nonprofit
Job Level
Entry level
Employment Type
Full time
Salary Type
Salary

Overview

The Society for Conservation Biology (SCB) is an international non-profit (501c-3) professional organization of more than 4,000 individuals (Scientists, resource managers, educators, government and private conservation practitioners, and students) dedicated to advancing the science and practice of conserving the Earth’s biological diversity.  More information about SCB can be found on the SCB website www.conbio.org.

SCB is currently seeking a Finance and Administrative Assistant who will be responsible for information management and support in the areas of finance, governance, and general administration.   

The Finance and Administrative Assistant reports to the Chief Financial Officer.  Responsibilities include, but are not exclusive to the following:  

Responsibilities:

Finance:

  • Process accounts payable and accounts receivable bi-weekly, input and track data in accounting software.
  • Act as first point of contact for vendor payments and personnel and stakeholder reimbursements, and other budgetary inquiries.
  • Assist in annual budget documentation and tracking. 
  • Assist with preparation of materials for the Society’s annual audit.
  • Monitor activities of grant funded programs to ensure compliance with donor’s requests and schedule and produce all required financial reports.

Governance:

  • Prepare agenda, briefing book, and take minutes for monthly Board of Governors meetings.
  • Work with Sections, Working Groups, and Committees to assure all quarterly reports are received on a timely basis.
  • Maintain updated Board, Section, Working Group, and Committee membership records and marketing materials. 
  • Manage administrative-based Online Communities.
  • Prepare annual Board Meeting schedule and set up reminders for meeting dates and materials due.

Administrative/HR/Other

  • Work on projects as requested by the Executive Director.
  • Maintain and update the Society’s digital asset repository
  • Assist with the development of, and maintain procedures for personnel, operations, and other information management. Coordinate master files (both manual and electronic).
  • Assist with a variety of human resource responsibilities and ensure that personnel files are complete and up-to-date.
  • Assure that all sensitive information is kept confidential.
  • Serve as representative of the SCB, displaying tact, consideration, and discretion in all interactions with other members of the SCB community, SCB partners, and the public.
  • Maintain regular communications/correspondences with world-wide leadership of the conservation community.
  • Collaborate with interdepartmental staff on the management, planning, and communication of all Society projects and programs.
  • Other duties and tasks as assigned.

Competencies:

The Finance and Administrative Associate should demonstrate competence in the following:

  • Professionalism:  Demonstrates job/organization knowledge with discretion and sound judgement. 
  • Planning and Organization:  Establishes priorities and plan, coordinate, and organize deadlines and competing demands; detail oriented.
  • International Perspective: Possesses cultural awareness and sensitivity.
  • Problem Solving: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.
  • Motivated:  Take initiative and motivated for self- and organizational development; have a positive attitude.
  • Communication:  Ability to listen, adapt, and communicate effectively.

Qualifications:

  • BA (required)
  • Experienced with QuickBooks.
  • Demonstrated knowledge of basic accounting, finance and administrative functions. 
  • Ability to think globally and work within a community that has broad international representation with a wide variety of languages and customs.
  • Ability to work both as a member of a team and independently with minimal supervision.
  • Experience in website maintenance a plus.
  • Passion for conservation and for protecting and restoring the environment. 

How to Apply: Email your resume and cover letter to Warren Sander (wsander@conbio.org); Please put "Finance and Administrative Assistant as the "Subject" line.

Closing Date: 14, February 2018

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